| GRS 6.1-0343-2017-0001 | 2017-08-02 |  | 34 | Department of the Navy, Naval Air Systems Command (NAVAIR) | 0343 | No | | ITEM 010 | Component/Office | This submission is for record group 343. Forms for remaining DON record groups will be submitted separately. | Cutoff after personnel departure. | After cutoff, transfer unsubmitted emails or email accounts to Department of the Navy's official Electronic Records Management Application. Cut off begins after personnel departure.
Unclassified email: Transfer to the National Archives 15 years after cutoff.
Classified email: Transfer to the National Archives 25 years after cutoff after declassification review. | No legacy email exists for this agency, as traditional records management with a print-and-file policy was enforced prior to Capstone adoption. | Yes | Organization chart attached. | Maurice King; maurice.king@navy.mil; maurice.king@navy.mil | | NAVAIR Commander, 2 | 2 | NAVAIR Vice Commander, 2; NAWCAD Commander (Aircraft Division), 2; NAWCWD Commander (Weapons Division), 2; COMFRC Commander (Fleet Readiness Center), 2 | 8 | NAVAIR Deputy Commander, 2; NAWCAD Executive Director (Aircraft Division), 2; NAWCWD Executive Director (Weapons Division), 2; COMFRC Executive Director, 2 | 8 | No positions in this category exist., | | NAVAIR, Chief Information Officer, 2; NAVAIR, Chief Financial Officer, Comptroller, 1; NAVIAR, Judge Advocate General, 2; NAVAIR, Small Business Officer, 1 | 6 | Assistant Commander for Acquisition (Program Management), 1; Assistant Commander for Contracts, 1; Assistant Commander for Research and Engineering , 1; Assistant Commander for Test and Evaluation , 1; Assistant Commander for Logistics & Industrial Operations, 1; Assistant Commander for Corporate Operations, 1 | 6 | No positions in this category exist., | | NAVAIR Counsel, 2; NAVAIR Inspector General, 2 | 4 | No positions in this category exist., | | No positions in this category exist., | | Maurice A. King, DON Records Officer | Approved | 2017-07-27 | Robert W. Foster, DON CIO | Approved | 2017-07-27 | Laurence Brewer | 2017-10-10 |
| GRS 6.1-0408-2017-0001 | 2016-12-29 | | 32 | Federal Transit Administration | 0408 | No | | ITEM 010, ITEM 011 | Agency-Wide | Capstone officials: Cutoff at the end of employee tenure. Transfer to NARA at the end of fiscal year, 15 years after cut-off.
| | | No legacy email exists for this agency, as traditional records management with a print-and-file policy was enforced prior to Capstone adoption. | No | https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/about/56716/fta-organizational-chart-august-2017_0.pdf | Danielle Tyler, danielle.tyler@dot.gov, 202-366-5160 | | Administrator, 1 | 1 | Associate Administrator for Communication and Congressional Affairs, 1; Associate Administrator for Transit Safety & Oversight, 1; Associate Administrator for Program Management, 1; Associate Administrator for Planning & Environment, 1; Associate Administrator for Research Demonstration & Innovation, 1; Associate Administrator for Budget & Policy (CFO), 1; Associate Administrator for Administration (CIO), 1; Associate Administrator for Civil Rights, 1 | 8 | Deputy Administrator of the Federal Transit Administration (FTA), 1; Deputy Associate Administrator for Communication and Congressional Affairs, 1; Deputy Associate Administrator for Transit Safety & Oversight, 1; Deputy Associate Administrator for Program Management, 1; Deputy Associate Administrator for Planning & Environment, 1; Deputy Associate Administrator for Research Demonstration & Innovation, 1; Deputy Associate Administrator for Budget & Policy, 1; Deputy Associate Administrator for Administration, 1; Deputy Associate Administrator for Civil Rights, 1 | 9 | Not applicable. No positions in this category., 0 | 0 | Executive Officer (COO), 1 | 1 | No Capstone officials exist in this category., 0 | 0 | Regional Administrators (10 Regions), 10 | 10 | Chief Counsel, 1; Deputy Chief Counsel (Plum Book), 1; Special Counsel (Plum Book), 1 | 3 | None listed in Plum Book., 0 | 0 | Not applicable. No positions in this category., 0 | 0 | Danielle Tyler (C. Green)/ Records Officer | Approved | 2016-04-29 | Richard McKinney | Approved | 2016-12-20 | Laurence Brewer | 2018-04-24 |
| GRS 6.1-0584-2017-0001 | Nov 3, 2016 | | 57 | United States Department of Agriculture, Food Safety and Inspection Service | 0584 | No | | ITEM 010, ITEM 011 | Agency-Wide | All agency email in all agency email accounts will be managed using GRS 6.1, items 010 and 011. | Cutoff of email will be annual | Transfer when 15 years old | The capstone approach will be applied to legacy email starting in 2011 when USDA and its components implemented Proof Point. Prior to 2011, USDA employed a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Disposition Authority. | No | http://www.fsis.usda.gov/wps/wcm/connect/77d8a5d6-507c-492c-a75d-02438f51601b/FSIS_Organization_Chart.pdf?MOD=AJPERES | Shaina DeOca, Shaina.DeOca@fsis.usda.gov, 3015043991 | | ADMINISTRATOR, 1 | 1 | ASSISTANT ADMINISTRATOR OFFICE OF FIELD OPERATIONS, 1; ASSISTANT ADMINISTRATOR OFFICE OF OUTREACH, EMPLOYEE EDUCATION AND TRAINING, 1; ASSISTANT ADMINISTRATOR OFFICE OF PUBLIC AFFAIRS AND CONSUMER EDUCATION, 1; ASSISTANT ADMINISTRATOR OFFICE OF MANAGEMENT, 1; ASSISTANT ADMINISTRATOR OFFICE OF INVESTIGATION, ENFORCEMENT, AND AUDIT, 1; ASSISTANT ADMINISTRATOR OFFICE OF PUBLIC HEALTH SCIENCE, 1; ASSISTANT ADMINISTRATOR OFFICE OF POLICY AND PROGRAM DEVELOPMENT, 1; ASSISTANT ADMINISTRATOR OFFICE OF DATA INTEGRATION AND FOOD PROTECTION, 1 | 8 | DEPUTY ADMINISTRATOR, 1; DEPUTY ASSISTANT ADMINISTRATOR, OFFICE OF DATA INTEGRATION AND FOOD PROTECTION, 1; DEPUTY ASSISTANT ADMINISTRATOR, OFFICE OF FIELD OPERATIONS, 1; DEPUTY ASSISTANT ADMINISTRATOR, OFFICE OF INVESTIGATION, ENFORCEMENT, AND AUDIT, 1; DEPUTY ASSISTANT ADMINISTRATOR, OFFICE OF MANAGEMENT, 1; DEPUTY ASSISTANT ADMINISTRATOR, OFFICE OF POLICY AND PROGRAM DEVELOPMENT, 1; DEPUTY ASSISTANT ADMINISTRATOR, OFFICE OF PUBLIC AFFAIRS AND CONSUMER EDUCATION, 1; DEPUTY ASSISTANT ADMINISTRATOR, OFFICE OF PUBLIC HEALTH SCIENCE, 1 | 8 | Not applicable; no positions in this category exist, | | CHIEF FINANCIAL OFFICER, 1; CHIEF INFORMATION OFFICER, 1; CHIEF MEDICAL OFFICER, 1; CHIEF PUBLIC HEALTH VETERINARIAN, 1; CHIEF OPERATING OFFICER, 1 | 5 | DATA ANALYSIS STAFF DIRECTOR, 1; IMPORT AND EXPORT COORDINATION AND POLICY DEVELOPMENT STAFF DIRECTOR, 1; INTERNATIONAL EQUIVALANCE STAFF DIRECTOR, 1; INTERNATIONAL RELATIONS AND STRATEGIC PLANNING STAFF DIRECTOR, 1; ISSUANCES STAFF DIRECTOR, 1; LABELING AND PROGRAM DELIVERY STAFF DIRECTOR, 1; POLICY ANALYSIS STAFF DIRECTOR, 1; POLICY DEVELOPMENT STAFF DIRECTOR, 1; RISK, INNOVATIONS, AND MANAGEMENT STAFF DIRECTOR, 1; CONGRESSIONAL AND PUBLIC AFFAIRS STAFF DIRECTOR, 1; FOOD SAFETY EDUCATION STAFF DIRECTOR, 1; APPLIED EPIDEMIOLOGY STAFF DIRECTOR, 1; FOOD EMERGENCY RESPONSE NETWORK DIRECTOR, 1; LABORATORY QUALITY ASSURANCE STAFF DIRECTOR, 1; SCIENCE STAFF DIRECTOR, 1; RISK ASSESSMENT AND ANALYTICS STAFF DIRECTOR, 1; EASTERN LABORATORY DIRECTOR, 1; MIDWESTERN LABORATORY DIRECTOR, 1; WESTERN LABORATORY DIRECTOR, 1; RECALL MANAGEMENT & TECHNICAL ANALYSIS DIRECTOR, 1; STRATEGIC PLANNING & OPERATIONS MANAGEMENT STAFF DIRECTOR, 1; EMERGENCY COORDINATION STAFF DIRECTOR, 1; INSPECTION DATA ANALYSIS STAFF DIRECTOR, 1; FOOD DEFENSE ASSESSMENT STAFF DIRECTOR, 1 | 24 | Not applicable; no positions in this category exist, 0 | 0 | CHIEF OF STAFF TO ADMINISTRATOR, 1; SENIOR ADVISOR FOR DATA INTEGRATION FOOD DEFENSE, 1; SENIOR PUBLIC HEALTH ADVISOR, 1; SCIENTIFIC ADVISOR FOR TOXICOLOGY, CHEMISTRY, AND RELATED SCIENCES, 1; SCIENTIFIC ADVISOR FOR RISK ASSESSMENT, 1 | 5 | Not applicable; no positions in this category exist, | | INTERNATIONAL COORDINATION EXECUTIVE, 1; EXECUTIVE ASSOCIATE FOR LABORATORY SERVICES, 1; SCIENTIFIC INTEGRITY OFFICER, 1; EXECUTIVE ASSOCIATE FOR REGULATORY OPERATIONS, 3 | 6 | Shaina DeOca | Approved | 2017-08-31 | Don Bice | Approved | 2017-10-30 | Laurence Brewer | 2017-11-02 |
| GRS 6.1-0420-2017-0001 | 2017-08-29 | | 36 | OVERSEAS PRIVATE INVESTMENT CORPORATION | 0420 | No | | ITEM 010, ITEM 011 | Agency-Wide | All agency email will be managed in accordance with GRS 6.1, item 010 and item 011. | Cut off of email will be based on employee tenure. | Transfer to NARA 15-25 years after cutoff, or after declassification review (when applicable), whichever is later. | Agency will be including legacy email for all items being used dating back to 2014. Prior to 2014 and the adoption of the Capstone approach, a print-and-file policy was enforced. | Yes | PDF attached | James Bobbitt; james.bobbitt@opic.gov; 202-336-8558 |
| President and Chief Executive Officer, 2 | 2 | Executive Vice President, 2; Vice President, Investment Policy, 1; Vice President of Structured Finance and Insurance, 2; Vice President of Small and Medium Enterprise Finance, 1; Vice President, External Affairs, 1; Vice President, Investment Funds, 1 | 8 | Not applicable; no positions in this category exist, | | Special Assistant to the President and Chief Executive Officer, 1; Special Assistant to the Chief of Staff, 1; Special Assistant to the Executive Vice President/Projects and Events Coordinator, 1; Special Assistant to the President and Chief Executive Officer/Front Office Manager , 1 | 4 | Vice President, Department of Management and Administration, 1; Vice President of Financial Management & Chief Financial Officer, 2; Vice President of Human Resources Management, 1; Deputy Vice President/Treasurer, 1; Chief Information Officer, 1 | 6 | Not applicable; no positions in this category exist, 0 | 0 | Managing Director, Middle East, North Africa & Turkey Region, 1; Managing Director, South Africa Region, 1; Managing Director, West Africa Region, 1; Managing Director, East Africa Region, 1; Managing Director, South East Asia Region, 1 | 5 | Vice President of Legal Affairs and General Counsel, 1; Senior Advisor to the President and Chief Executive Officer, 1; Senior Advisor , 3; Senior Advisor for Insurance, 1; Chief of Staff , 2; Director, Office of Accountability, 1; | 9 | Not applicable; no positions in this category exist, | | Executive Assistant/Corporate Secretary, 1; Managing Director, Finance Programs Systems & Procedures, 1 | 2 | James Bobbitt | Approved | 2016-12-27 | Michele Perez, VP DMA | Approved | 2016-12-27 | Laurence Brewer | 2017-09-07 |
| GRS 6.1-0338-2016-0006 | 2016-06-21 | | 21 | The Department of Army: U.S. Army Special Operations Command | 0338 | No | | ITEM 010 | Component/Office | Army Corps of Engineers, RG 77, Office of the Surgeon General RG 112, Army Staff RG 319, Army Secretariat RG 335, Army Space & Missile Defense Command RG 338, Army Surface Deployment & Distribution Command RG 338, US Army South RG 338, US Army North/5th Army RG 338, US Army Central RG 338, US Army Africa RG 338, Army Materiel Command RG 544, US Army Europe RG 549, US Army Pacific RG 550, Army Forces Command RG 555.
Other emails will be managed using standard Records Management practices based on content of the email. They will be placed into electronic folders in the Army Records Information Management System (ARIMS). Army is also pursuing other automated records management solutions with DOD and other DOD Components for use in automated processing of all electronic records. | | | Agency will be including legacy email dating back to 2013, as the email journaling policy defined in the Army Regulation 25-400-2 Army Records Information Management System was in place prior to Capstone. | Yes | http://www.soc.mil/usasochq/usasochq.html | Anthony D. Crawley-Gibson, Anthony.d.crawley-gibson.civ@mail.mil, 703-428-6464 | Anthony D. Crawley-Gibson, Chief, Army Records Management Division, Anthony.d.crawley-gibson.civ@mail.mil, 703-428-6464 | Commanding General, US Army Special Operations Command , 2 | 2 | Commanding General US Army Special Operations Aviation Command, 2; Commanding General US Army Special Forces Command -J , 3; Commanding General, US Army Special Warfare Center and School, 3 | 8 | Deputy Commanding General , US Army Special Operations Command - J, 3; Deputy Commanding General (Reserve Components), US Army Special Forces Command (Airborne, 2; Deputy to the Commanding General, U.S. Army Special Operations Command, 2 | 7 | Assistant Commanding General (Combined Forces), Army Special Forces Command (Airborne), 2; Assistant Commanding General, US Army Special Forces Command (Airborne), 2 | 4 | Not applicable; no positions in this category exist, | | Not applicable; no positions in this category exist, | | Not applicable; no positions in this category exist, | | Not applicable; no positions in this category exist, | | Not applicable; no positions in this category exist, | | Not applicable; no positions in this category exist, | | Anthony D. Crawley-Gibson | Approved | 2016-04-19 | Gerald B. O'Keefe | Approved | 2016-06-13 | Laurence Brewer | 2017-05-19 |
| GRS 6.1-0416-2017-0001 | 2016-12-29 | | 29 | National Highway Traffic Safety Administration (NHTSA) | 0416 | No | | ITEM 010, ITEM 011 | Agency-Wide | Applies to all of NHTSA under DOT | Cutoff will be by employee tenure. | Cut-off at the end of employee tenure. Transfer emails 15 years after cut-off. | In expectation of NARA’s approval of DOT’s implementation of GRS 6.1 in conjunction with Capstone approach, DOT will capture email of all Capstone officials available in the current environment. Since NHTSA is a consolidated bureau, all emails in any status (whether deleted by the user or not) can be retrieved as far back as 2011. If the emails and archives have not been deleted, emails can be traced back to 2004.
| No | NHTSA Organization Chart January, 2016 is available and will be attached with this submission. | Wamique Futuri, wamique.futuri@dot.gov, 202-366-2450 | | NHTSA Administrator, 1 | 1 | Associate Administrator for Administration, 1; Associate Administrator for Communications and Consumer Information, 1; Associate Administrator for Research and Program Development, 1; Associate Administrator for Regional Operations and Program Delivery, 1; Associate Administrator for Rulemaking, 1; Associate Administrator for Enforcement, 1; Associate Administrator for Vehicle Safety Research, 1; Associate Administrator for the National Center for Statistics and Analysis, 1 | 8 | NHTSA Deputy Administrator, 1 | 1 | Senior Advisor, 1 | 1 | Executive Director, 1; Chief Financial Officer, 1; Chief Information Officer, 1 | 3 | Director of Governmental Affairs, Policy, and Strategic Planing, 1; Director of Communications, 1; Director of Civil Rights, 1; Chief Safety Scientist, 1; Director - Office of Crash Avoidance Standards, 1; Director - International Harmonization Policy, Fuel, Economy and Consumer Programs, 1; Director - Regulatory Analysis and Evaluation, 1; Director - Vehicle Research and Test Center, 1; Director - Office of Crash Avoidance and Electronic Controls, 1; Director- Office of Impaired Driving and Occupant Protection, 1; Director of Safety Programs, 1 | 11 | Not applicable., | | Chief Counsel, 1; Assistant Chief Counsel for Rulemaking, 1; Assistant Chief Counsel for Litigation, 1; Assistant Chief Counsel for Legislation and General Law, 1 | 4 | Not applicable. No other PAS positions exist., 0 | 0 | Not applicable., 0 | 0 | (Carolyn Green) Wamique Futuri | Approved | 2016-12-20 | Richard McKinney | Approved | 2016-12-20 | Laurence Brewer | 2018-05-22 |