General Records Schedule (GRS) 6.1

Email Managed under a Capstone Approach



The National Archives and Records Administration (NARA) issued General Records Schedule (GRS) 6.1 Email Managed under a Capstone Approach to provide Federal agencies legal authority to disposition email under the Capstone Approach. This approach was issued and is outlined in Bulletin 2013-02.

The GRS 6.1 schedule applies only to Federal agencies that implement a Capstone approach as described in this GRS. If an agency is implementing a Capstone disposition approach different from what is provided in this GRS, the agency must submit a records schedule.

This site contains data sets for active approved verification forms, NA-1005s, submitted by Federal agencies requesting use of these disposition authorities in GRS 6.1. A link to the approved pdf version of form NA-1005 may be found in the far right corner of each agency's listing within the repository. The form reflects the same data found in the repository

Data from this form includes:

  • Name of the agency to which this form applies;
  • Applicable record group number;
  • Selection of which GRS 6.1 items the agency is proposing to use;
  • Information on implementation scope and legacy email; and
  • List of Capstone Officials by category (position titles)*.

*Definitions of what is included within a category is described on the Verification for Implementing GRS 6.1: Email managed Under a Capstone Approach NA-1005 form.

Please do not use Github for comments. For questions or comments on GRS 6.1 and/or form NA-1005, please contact NARA’s GRS Team at GRS_Team@nara.gov.​


Submissions

    ADMINISTRATION FOR CHILDREN AND FAMILIES
    Administration for Community Living
    Agency for Healthcare, Research and Quality
    Alcohol and Tobacco Tax and Trade Bureau
    American Institute in Taiwan, Department of State
    Animal and Plant Health Inspection Service
    Army and Air Force Exchange Service
    Broadcasting Board of Governors
    Bureau of Engraving and Printing
    Bureau of the Fiscal Service
    Centers for Disease Control and Prevention
    Centers for Medicare & Medicaid Services
    Central Intelligence Agency
    Committee for Purchase From People Who Are Blind or Severely Disabled
    Commodity Futures Trading Commission
    Consumer Financial Protection Bureau
    Corporation for National and Community Service
    Court Services and Offender Supervision Agency
    DEPARTMENT OF VETERANS AFFAIRS - NATIONAL CEMETERY ADMINISTRATION
    DEPARTMENT OF VETERANS AFFAIRS - VETERANS AFFAIRS CENTRAL STAFF OFFICES
    DEPARTMENT OF VETERANS AFFAIRS - VETERANS BENEFITS ADMINISTRATION
    DEPARTMENT OF VETERANS AFFAIRS - VETERANS HEALTH ADMINISTRATION
    Defense Commissary Agency
    Defense Logistics Agency (DLA)
    Defense Nuclear Facilities Safety Board
    Defense Technical Information Center (DTIC)
    Denali Commission
    Department of Education
    Department of Energy
    Department of Energy, Energy Information Administration (EIA)
    Department of Energy, National Nuclear Security Administration (NNSA)
    Department of Energy, Southeastern Power Administration (SEPA)
    Department of Energy, Southwestern Power Administration (SWPA)
    Department of Energy, Western Area Power Administration (WAPA)
    Department of Energy,, Bonneville Power Administration (BPA)
    Department of Health and Human Services, National Institutes of Health
    Department of Labor
    Department of Labor, Bureau of Labor Statistics
    Department of Labor, Employee Benefits Security Administration and Office of Labor-Management Standards
    Department of Labor, Employees' Compensation Appeals Board
    Department of Labor, Employment and Training Administration
    Department of Labor, Mine Safety and Health Administration
    Department of Labor, Occupational Safety and Health Administration
    Department of Labor, Office of Federal Contract Compliance Programs
    Department of Labor, Office of Workers' Compensation Programs
    Department of Labor, Wage and Hour Division
    Department of Labor, Women's Bureau
    Department of Navy, Bureau of Medicine and Surgery (BUMED)
    Department of Navy, Naval Facilities Engineering Command (NAVFAC)
    Department of Navy, Naval Sea Systems Command (NAVSEA)
    Department of Navy, Naval Supply Systems Command
    Department of Navy, United States Naval Academy
    Department of State
    Department of State, Foreign Service Posts
    Department of Transportation, Office of Inspector General
    Department of the Army Surface Deployment and Distribution Command
    Department of the Army US Army Africa
    Department of the Army US Army Central
    Department of the Army US Army South
    Department of the Army US Army Space & Missile Defense Command
    Department of the Army: US Army North /Fifth Army
    Department of the Army: Army Chief of Engineers/ Army Corps of Engineers
    Department of the Army: US Army Staff
    Department of the Navy, Bureau of Naval Personnel (BUPERS)
    Department of the Navy, Chief of Naval Operations (CNO, OPNAV)
    Department of the Navy, Naval Air Systems Command (NAVAIR)
    Department of the Navy, Naval Districts and Shore Establishments
    Department of the Navy, Naval Operating Forces
    Department of the Navy, Secretary of the Navy (SECNAV)
    Department of the Navy, Space and Naval Warfare System Command (SPAWAR)
    Department of the Treasury
    Environmental Protection Agency
    Export-Import Bank of the United States
    Farm Credit Administration
    Federal Emergency Management Agency
    Federal Energy Regulatory Commission
    Federal Highway Administration
    Federal Mediation and Conciliation Service (FMCS)
    Federal Motor Carrier Safety Administration
    Federal Railroad Administration
    Federal Retirement Thrift Investment Board
    Federal Transit Administration
    Financial Crimes Enforcement Network
    General Services Administration
    Grain Inspection, Packers and Stockyards Administration (GIPSA)
    Health Resources and Services Agency
    Indian Health Service
    Institute of Museum and Library Services
    Internal Revenue Service
    Library of Congress
    Maritime Administration
    Millennium Challenge Corporation
    National Aeronautics and Space Administration
    National Agricultural Statistics Service
    National Archives and Records Administration
    National Credit Union Administration
    National Endowment for the Arts (NEA)
    National Endowment for the Humanities (NEH)
    National Geospatial-Intelligence Agency
    National Highway Traffic Safety Administration (NHTSA)
    National Indian Gaming Commission
    National Reconnaissance Office
    National Science Foundation
    National Security Agency/Central Security Service
    Nuclear Regulatory Commission
    OVERSEAS PRIVATE INVESTMENT CORPORATION
    Occupational Safety and Health Review Commission
    Office of Foreign Assets Control
    Office of Government Ethics
    Office of Inspector General (OIG), Department of the Treasury
    Office of the Assistant Secretary for Health
    Office of the Comptroller of the Currency (OCC)
    Office of the Secretary
    Office of the Secretary of Defense, Department of Defense
    Peace Corps
    Pension Benefit Guaranty Corporation
    Pipeline and Hazardous Materials Safety Administration
    RISK MANAGEMENT AGENCY
    Railroad Retirement Board
    Saint Lawrence Seaway Development Corporation
    Securities and Exchange Commission
    Selective Service System
    Social Security Administration
    Substance Abuse and Mental Health Services Administration
    Tennessee Valley Authority
    The Department of Army: U.S. Army Special Operations Command
    The Department of the Army Office of the Surgeon General/Medical Command
    The Department of the Army US Army Europe
    The Department of the Army US Army Pacific
    The Department of the Army (Secretariat)
    The Department of the Army Materiel Command
    The Department of the Army Training and Doctrine Command
    The Department of the Army: Army Forces Command
    Treasury Inspector General for Tax Administration (TIGTA), Department of the Treasury
    U.S. Food and Drug Administration (FDA)
    U.S. OFFICE OF SPECIAL COUNSEL
    U.S. Office of Personnel Management
    UNITED STATES AFRICAN DEVELOPMENT FOUNDATION
    USDA - Rural Development
    USDA Agriculture Research Service (ARS)
    USDA Commodity Credit Corporation
    USDA Economic Research Service
    USDA Farm Service Agency
    USDA Forest Service
    USDA National Institute of Food and Agriculture
    USDA Natural Resources Conservation Service
    USDA Office of the Secretary
    USDA/Agricultural Marketing Service (AMS)
    USDA/Food, Nutrition and Consumer Services
    United States Consumer Product Safety Commission
    United States Department of Agriculture, Food Safety and Inspection Service
    United States Department of the Treasury, United States Mint
    United States Goverment Publishing Office (GPO)
    United States Government Publishing Office - Superintendent of Documents
    United States International Trade Commission
    United States Marine Corps
    United States Merit Systems Protection Board
    United States Patent and Trademark Office (USPTO)
    United States Secret Service
    Vietnam Education Foundation
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  • Additional Resources


    This page contains additional information on the responsibilities and status of email management across Federal agencies.

    Federal agencies are required to manage their email records in accordance with the Federal Records Act and 36 CFR Chapter XII Sub-chapter B. With the issuance of the Managing Government Records Directive (M-12-18), Goal 1.2, agencies are required to manage both permanent and temporary email records in an accessible electronic format by December 31, 2016.

    NARA’s Capstone Approach and GRS 6.1 provide one way in which Federal agencies can meet these requirements. To find additional information on how individual agencies are managing email please download NARA's Email Management Spreadsheet. It contains:

    • Whether an agency is utilizing the Capstone Approach;
    • The status of each agencies disposition request; and
    • Links to approved agency specific schedules or NA-1005 forms.

    This spreadsheet is updated as new information is available. For questions about this list or to request that additional agencies be added, please contact NARA’s GRS Team at GRS_Team@nara.gov.