The National Archives and Records Administration (NARA) issued General Records Schedule (GRS) 6.1 Email Managed under a Capstone Approach to provide Federal agencies legal authority to disposition email under the Capstone Approach. This approach was issued and is outlined in Bulletin 2013-02.
The GRS 6.1 schedule applies only to Federal agencies that implement a Capstone approach as described in this GRS. If an agency is implementing a Capstone disposition approach different from what is provided in this GRS, the agency must submit a records schedule.
This site contains data sets for active approved verification forms, NA-1005s, submitted by Federal agencies requesting use of these disposition authorities in GRS 6.1. A link to the approved pdf version of form NA-1005 may be found in the far right corner of each agency's listing within the repository. The form reflects the same data found in the repository
Data from this form includes:
*Definitions of what is included within a category is described on the Verification for Implementing GRS 6.1: Email managed Under a Capstone Approach NA-1005 form.
Please do not use Github for comments. For questions or comments on GRS 6.1 and/or form NA-1005, please contact NARA’s GRS Team at GRS_Team@nara.gov.
This page contains additional information on the responsibilities and status of email management across Federal agencies.
Federal agencies are required to manage their email records in accordance with the Federal Records Act and 36 CFR Chapter XII Sub-chapter B. With the issuance of the Managing Government Records Directive (M-12-18), Goal 1.2, agencies are required to manage both permanent and temporary email records in an accessible electronic format by December 31, 2016.
NARA’s Capstone Approach and GRS 6.1 provide one way in which Federal agencies can meet these requirements. To find additional information on how individual agencies are managing email please download NARA's Email Management Spreadsheet. It contains:
This spreadsheet is updated as new information is available. For questions about this list or to request that additional agencies be added, please contact NARA’s GRS Team at GRS_Team@nara.gov.