Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0318-2017-0001	2017-07-03		12	Bureau of Engraving and Printing	0318	No	N/A	ITEM 010, ITEM 011	Agency-Wide	BEP will not use Item 12 (3 years, Temporary) of GRS 6.1, as all employees/positions not considered to be Capstone officials (Item 10, Permanent) will be managed in accordance with Item 11 (Temporary, 7 years).	Cutoff of email will be annual, Calendar Year.	Transfer 15 years after cut off (Except for the Chief Technology Officer's (CTO) account). Transfer email records in the CTO's account 25 years after cut off.	The Bureau will be including legacy email for items 010 and 011, dating back to approximately 2000. Earlier emails were printed and filed.	No	See Attachment	Miguel A. Martinez Email: miguel.martinez2@bep.gov Tel. # 202-874-2146		Director of the Bureau of Engraving and Printing, 1	1	Deputy Director (Chief Operating Officer), 1; Deputy Director (Chief Administrative Officer), 1	2	Not applicable; no positions in this category exist, 0	0	Director’s/Deputy Directors’ staff assistants do not create/receive email of permanent value on their supervisor’s behalf, 0	0	Associate Director (Chief Information Officer), 1; Associate Director (Chief Financial Officer), 1; Associate Director (Management), 1	3	Chief, Office of External Relations, 1; Associate Director (Manufacturing), 1; Associate Director (Quality), 1; Associate Director (Chief Technology Officer), 1	4	Not applicable; no positions in this category exist, 0	0	Chief Counsel , 1; Deputy Chief Counsel, 1	2	Not applicable; no positions in this category exist, 0	0	Not applicable; no positions in this category exist, 0	0	Miguel A. Martinez	Approved	2017-07-03	Kody Kinsley, Assistant Secretary for Management	Approved	2017-01-13	Laurence Brewer	2017-07-14