Capstone GRS

Number	Received Date	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0434-2017-0002	2016-12-22	12	Department of Energy, Energy Information Administration (EIA)	0434	No		All	Component/Office	Energy Information Administration is a component of the Department of Energy with its own records management office. Non-Capstone officials , staff, contractors and other support and/or administrative positions will be managed as temporary email (retained for 7 years) scheduled under GRS 6.1, item 011 or as temporary email (retained for 3 years) scheduled under GRS 6.1, item 012.	Cutoff of email will be by employee tenure	Records will be transferred when 15 years old.	Legacy email is not included in the Capstone categorization, as traditional records management with a print-and-file policy was followed prior to Capstone adoption.	Yes	http://www.eia.gov/about/printer_friendly_org_chart.pdf Please see attached EIA organizational chart	Donna Williams, EIA Records Officer Email: Donna.Williams@eia.gov Tel: 202.586.3270		Administrator/Head of EIA , 2	2	Deputy Administrator/Deputy Head of EIA , 2	2	Assistant Administrator (4 positions) , 8	8	Not applicable, no positions in this category exist , 0	0	Roles for these positions are delegated to DOE , 0	0	Not applicable, no positions in this category exist , 0	Not applicable, because there are no regional office for the Energy Information Administration, 0	0	Not applicable, because roles are fulfilled by the Department of Energy , 0	0	Not applicable, no positions in this category exist , 0	0	Not applicable, no positions in this category exist , 0	0	Donna Williams, Records Officer - EIA	Approved	2016-08-12	Michael Johnson - Chief Information Officer, DOE	Approved	2016-12-16	Laurence Brewer	2017-02-15
GRS 6.1-0408-2017-0001	2016-12-29	32	Federal Transit Administration	0408	No		ITEM 010, ITEM 011	Agency-Wide	Capstone officials: Cutoff at the end of employee tenure. Transfer to NARA at the end of fiscal year, 15 years after cut-off.			No legacy email exists for this agency, as traditional records management with a print-and-file policy was enforced prior to Capstone adoption.	No	https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/about/56716/fta-organizational-chart-august-2017_0.pdf	Danielle Tyler, danielle.tyler@dot.gov, 202-366-5160		Administrator, 1	1	Associate Administrator for Communication and Congressional Affairs, 1; Associate Administrator for Transit Safety & Oversight, 1; Associate Administrator for Program Management, 1; Associate Administrator for Planning & Environment, 1; Associate Administrator for Research Demonstration & Innovation, 1; Associate Administrator for Budget & Policy (CFO), 1; Associate Administrator for Administration (CIO), 1; Associate Administrator for Civil Rights, 1	8	Deputy Administrator of the Federal Transit Administration (FTA), 1; Deputy Associate Administrator for Communication and Congressional Affairs, 1; Deputy Associate Administrator for Transit Safety & Oversight, 1; Deputy Associate Administrator for Program Management, 1; Deputy Associate Administrator for Planning & Environment, 1; Deputy Associate Administrator for Research Demonstration & Innovation, 1; Deputy Associate Administrator for Budget & Policy, 1; Deputy Associate Administrator for Administration, 1; Deputy Associate Administrator for Civil Rights, 1	9	Not applicable. No positions in this category., 0	0	Executive Officer (COO), 1	1	No Capstone officials exist in this category., 0	Regional Administrators (10 Regions), 10	10	Chief Counsel, 1; Deputy Chief Counsel (Plum Book), 1; Special Counsel (Plum Book), 1	3	None listed in Plum Book., 0	0	Not applicable. No positions in this category., 0	0	Danielle Tyler (C. Green)/ Records Officer	Approved	2016-04-29	Richard McKinney	Approved	2016-12-20	Laurence Brewer	2018-04-24
GRS 6.1-0506-2016-0001	December 29, 2016	29	Defense Commissary Agency	0506	No		ITEM 010, ITEM 011	Agency-Wide	Item 011 will be applied to all positions not listed on this NA-1005 as Capstone (Item 010) positions.	Cutoff of email will be annually.	Transfer when 15 years old.	Up to approximately 180 days prior to Capstone implementation, disposition for individual legacy emails is carried out according to their subject content, consistent with the approved DeCA retentions. Legacy emails starting approximately 180 days prior to Capstone implementation will be covered by the Capstone GRS schedule.	Yes	URL not available, please see attached document.	Carol Chambliss, carol.chambliss@deca.mil, (804) 734-8000 ext. 48841		Director, Defense Commissary Agency, 2	2	Deputy Director/Executive Director Infrastructure Support, 2; Executive Director Store Operations, 1; Executive Director Sales, Marketing & Policy, 1; Executive Director, Business Transformation Office, 1	5	Principal Deputy Store Operations, 1	1	Executive Officer to the Director , 2; Executive Assistant to the Director, 1; Executive Officer to Exec Director Store Operations, 1; Executive Officer Exec Director Sales, Marketing, & Policy, 1	5	Chief Information Officer, 1; Chief Technology Officer, 2; Chief Financial Officer, 1; Performance Officer, 1; Change Management Officer, 1; Chief Knowledge Officer, 1	7	All positions in this category are covered in category 2, 0	Area Director Pacific, 1; Area Director Europe, 1; Area Director West, 1; Area Director East, 1; Area Director Central, 1	5	General Counsel, 1; Senior Enlisted Advisor, 1; Director Washington HQs Office, 2	4	Not applicable, DeCA does not have any Presidential appointees., 0	0	Not applicable; no positions in this category identified., 0	0	Carol Chambliss, Records Officer	Approved	2016-12-15	Karin Appel, DoD Deputy SAO	Approved	Dec 29, 2016	Laurence Brewer	2017-01-24
GRS 6.1-0420-2017-0001	2017-08-29	36	OVERSEAS PRIVATE INVESTMENT CORPORATION	0420	No		ITEM 010, ITEM 011	Agency-Wide	All agency email will be managed in accordance with GRS 6.1, item 010 and item 011.	Cut off of email will be based on employee tenure.	Transfer to NARA 15-25 years after cutoff, or after declassification review (when applicable), whichever is later.	Agency will be including legacy email for all items being used dating back to 2014. Prior to 2014 and the adoption of the Capstone approach, a print-and-file policy was enforced.	Yes	PDF attached	James Bobbitt; james.bobbitt@opic.gov; 202-336-8558		President and Chief Executive Officer, 2	2	Executive Vice President, 2; Vice President, Investment Policy, 1; Vice President of Structured Finance and Insurance, 2; Vice President of Small and Medium Enterprise Finance, 1; Vice President, External Affairs, 1; Vice President, Investment Funds, 1	8	Not applicable; no positions in this category exist,		Special Assistant to the President and Chief Executive Officer, 1; Special Assistant to the Chief of Staff, 1; Special Assistant to the Executive Vice President/Projects and Events Coordinator, 1; Special Assistant to the President and Chief Executive Officer/Front Office Manager , 1	4	Vice President, Department of Management and Administration, 1; Vice President of Financial Management & Chief Financial Officer, 2; Vice President of Human Resources Management, 1; Deputy Vice President/Treasurer, 1; Chief Information Officer, 1	6	Not applicable; no positions in this category exist, 0	Managing Director, Middle East, North Africa & Turkey Region, 1; Managing Director, South Africa Region, 1; Managing Director, West Africa Region, 1; Managing Director, East Africa Region, 1; Managing Director, South East Asia Region, 1	5	Vice President of Legal Affairs and General Counsel, 1; Senior Advisor to the President and Chief Executive Officer, 1; Senior Advisor , 3; Senior Advisor for Insurance, 1; Chief of Staff , 2; Director, Office of Accountability, 1;	9	Not applicable; no positions in this category exist,		Executive Assistant/Corporate Secretary, 1; Managing Director, Finance Programs Systems & Procedures, 1	2	James Bobbitt	Approved	2016-12-27	Michele Perez, VP DMA	Approved	2016-12-27	Laurence Brewer	2017-09-07
GRS 6.1-0524-2016-0001	2016-08-18	17	Defense Nuclear Facilities Safety Board	0524	No	N/A	All	Agency-Wide	N/A			Agency will be including legacy email for all items being used, dating back to approximately 2010.	No	http://www.dnfsb.gov/sites/default/files/About/Attachments/OrgChart_Board_Nov15.pdf	Katherine Herrera, Deputy General Manager (Acting, Records Officer), KatherineH@dnfsb.gov, (202) 694-7013	Anthony J. Schlim, Records Management SME, AnthonyS@dnfsb.gov, (202) 694-7074	Chairman, 1; Vice Chairman, 1; Board Member (3 positions), 3	5	General Counsel, 1; General Manager, 1; Technical Director, 1	3	Deputy General Counsel, 1; Deputy General Manager, 1; Deputy Technical Director, 1	3	Technical Group Lead Nuclear Programs and Analysis (NP&A), 1; Technical Group Lead Nuclear Weapons Programs (NWP), 1; Technical Group Lead Nuclear Materials Processing and Stabilization (NMPS), 1; Technical Group Lead Nuclear Facility Design and Infrastructure (NFDI), 1; Technical Group Lead Performance Assurance(PA), 1	5	Chief Information Officer, 1	1	Not applicable; no positions in this category exist., 0	Not applicable; no positions in this category exist., 0	0	Not applicable; no positions in this category exist., 0	0	Not applicable; no positions in this category exist., 0	0	Not applicable; no positions in this category exist., 0	0	Katherine R. Herrera, Deputy General Manager	Approved	2016-07-21	Mark T. Welch, General Manager	Approved	2016-08-18	Laurence Brewer	2017-01-24
GRS 6.1-0465-2016-0001	2015-10-05	14	Pension Benefit Guaranty Corporation	0465	No		ITEM 010, ITEM 011	Agency-Wide				Agency will be including legacy email for all items being used, dating back to approximately 2010.	No	http://www.pbgc.gov/documents/org-chart.pdf	Roderick MacPhail macphail.rod@pbgc.gov 202-326-4000 Ext. 6761	Roderick MacPhail macphail.rod@pbgc.gov 202-326-4000 Ext. 6761	PBGC Director, 1	1	No positions in this category exist., 0	0	No positions in this category exist., 0	0	Special Assistant to the Director, 1	1	Chief Policy Officer, 1; Chief Financial Officer, 1; Chief Information Officer, 1; Chief Management Officer, 1; Chief of Negotiations and Restructuring, 1; Chief of Benefits Administration, 1;	6	Covered by other categories., 0	No positions in this category exist.,		Chief of Staff, 1; General Counsel, 1; Deputy General Counsel, 1; Participant and Plan Sponsor Advocate, 1; Inspector General, 1; Special Assistant to Chief of Benefits Administration, 1	6	Already captured in categories above.,		Already captured in categories above.,		Roderick MacPhail	Approved	2015-09-25	Edgar Bennett	Approved	2015-10-05	Laurence Brewer	2016-09-29
GRS 6.1-0161-2017-0001	April 13, 2017	7	USDA Commodity Credit Corporation	0161	No		ITEM 010, ITEM 011	Agency-Wide	All agency email in all agency email accounts will be managed using GRS 6.1 items 010 and 011. The agency will not be using item 012	Cut off annually.	Transfer to NARA 15 years after cutoff.	The capstone approach will be applied to all legacy email starting in 2011 when USDA and its components implemented ProofPoint. Prior to 2011, USDA employed a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Records Disposition Authority.	No	Organization Chart attached	Keith A. Holden, Keith.Holden@wdc.usda.gov, 202-772-9137		President of the Corporation, 1	1	Chairperson of the Board of Directors, 1	1	Vice Chairperson of the Board of Directors, 1; Vice President of the Corporation, 1	2	General Counsel and Advisor to the Board of Directors, 1	1	Chief Financial Officer, 1	1	Not applicable; no positions exist in this category, 0	Not applicable; no positions exist in this category, 0	0	General Counsel, 1	1	Not applicable, no position in this category,		Not applicable, no position in this category (see Category 4), 0	0	Keith A. Holden	Approved	Apr 4, 2016	Dr. Gregory Parham	Approved	Dec 30, 2016	Laurence Brewer	2017-06-09