Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0434-2017-0002	2016-12-22		12	Department of Energy, Energy Information Administration (EIA)	0434	No		All	Component/Office	Energy Information Administration is a component of the Department of Energy with its own records management office. Non-Capstone officials , staff, contractors and other support and/or administrative positions will be managed as temporary email (retained for 7 years) scheduled under GRS 6.1, item 011 or as temporary email (retained for 3 years) scheduled under GRS 6.1, item 012.	Cutoff of email will be by employee tenure	Records will be transferred when 15 years old.	Legacy email is not included in the Capstone categorization, as traditional records management with a print-and-file policy was followed prior to Capstone adoption.	Yes	http://www.eia.gov/about/printer_friendly_org_chart.pdf Please see attached EIA organizational chart	Donna Williams, EIA Records Officer Email: Donna.Williams@eia.gov Tel: 202.586.3270		Administrator/Head of EIA , 2	2	Deputy Administrator/Deputy Head of EIA , 2	2	Assistant Administrator (4 positions) , 8	8	Not applicable, no positions in this category exist , 0	0	Roles for these positions are delegated to DOE , 0	0	Not applicable, no positions in this category exist , 0	0	Not applicable, because there are no regional office for the Energy Information Administration, 0	0	Not applicable, because roles are fulfilled by the Department of Energy , 0	0	Not applicable, no positions in this category exist , 0	0	Not applicable, no positions in this category exist , 0	0	Donna Williams, Records Officer - EIA	Approved	2016-08-12	Michael Johnson - Chief Information Officer, DOE	Approved	2016-12-16	Laurence Brewer	2017-02-15