Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0398-2017-0002	2016-12-29		1	Department of Transportation, Office of Inspector General	0398	No		ITEM 010, ITEM 011	Component/Office	All other emails will be archived for seven years.	Permanent. Cut off of email will be subject to the Inspector General's tenure.	Permanent. Transfer the Capstone Records to NARA 15 years after cutoff.	“In expectation of NARA’s approval of DOT’s implementation of GRS 6.1 in conjunction with Capstone approach, DOT will prospectively capture email of all Capstone officials available in the current environment.”Agency will be including legacy email categorized by date (dating back approximately to May 2015).	No	A copy of the Organizational Chart is provided as an attachment	Rebecca Sorrels, rebecca.sorrels@oig.dot.gov. 202-366-1922		Inspector General, 1	1	Not applicable,		N/A,		N/A,		N/A,		N/A,		N/A,		N/A,		N/A,		N/A,		Rebecca Sorrels	Approved	2016-11-07	Richard McKinney	Approved	2016-12-20	Laurence Brewer	2018-11-05