Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0166-2019-0001	2019-05-02		42	Foreign Agricultural Service	0166	No		ITEM 010, ITEM 011	Agency-Wide	All agency email in all agency email accounts will be managed using GRS 6.1 items 010 and 011. The agency will not be using item 012.	Cutoff will be annual.	Transfer when 15 years old.	The capstone approach will be applied to legacy email starting in 2011 when USDA and its components implemented Proof Point. Prior to 2011, USDA employed a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Disposition Authority.	No	See attached.	Keith A. Holden, Keith.Holden@wdc.usda.gov, 202-772-9137		Administrator, 1	1	Associate Administrator, General Sales Manager, 1; Associate Administrator, Policy, 1	2	Deputy Administrator, Office of Agreements and Scientific Affairs, 1; Deputy Administrator, Office of Capacity Building and Development, 1; Deputy Administrator, Office of Country and Regional Affairs, 1; Deputy Administrator, Office of Foreign Service Operations, 1; Deputy Administrator, Office of Global Analysis, 1; Deputy Administrator, Office of Trade Programs, 1	6	Not applicable; no positions in this category exist, 0	0	Chief Operating Officer, 1; Chief Information Officer, 1; Chief Financial Officer, 1	3	Director, Global Commodity Analysis Division, 1; Director, Global Policy Analysis Division, 1; Director, International Production Assessment Division, 1; Director, Plant Division, 1; Director, Animal Division, 1; Director, Processed Products & Technical Regulation Division, 1; Director, Bilateral Agreements & Enforcement Division , 1; Director, International Regulations & Standards Division, 1; Director, New Technologies & Production Methods Division, 1; Director, Multilateral Affairs Division, 1; Director, Western Hemisphere Division, 1; Director, Asia Division, 1; Director, Europe, Africa, and Middle East Division , 1; Director, Credit Program Division, 1; Director, Import Policies & Export Reporting Division, 1; Director, Trade Services Staff, 1; Director, Cooperator Program Division, 1; Director, Program Operation Division, 1; Director, Trade & Scientific Capacity Building Division, 1; Director, Policy Coordination & Planning Staff, 1; Director, Trade & Scientific Exchanges Division, 1; Director, Development Resources & Disaster Assistance Division, 1; Director, Food Assistance Division, 1; Director, International Service Division, 1; Director, International Operations Division, 1; Director, Planning & Global Resources Staff, 1; Director, Representation, Foreign Visitors, and Protocol, 1; Director, Legislative Affairs, 1; Director, Public Affairs and Executive Correspondence Staff, 1	29	Not applicable; no positions in this category exist, 0	0	Chief of Staff, 1	1	Not applicable; no positions in this category exist., 0	0	Not applicable; no positions in this category exist., 0	0	Keith Holden	Approved	2019-03-20	Don Bice	Approved	2019-05-01	Laurence Brewer	2019-07-22