Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0288-2016-0001	2016-05-09		15	National Endowment for the Humanities (NEH)	0288	No		ITEM 010, ITEM 011	Agency-Wide	NEH will utilize items 010 and 011. Accounts for roles identified in this document are accounts to be treated as permanent records (item 010); all other NEH email accounts will be managed under the retention policies described for item 011. In all cases, emails will be managed within the live email system.	Cutoff of email will be by employee tenure.	Transfer when 15 years old.	NEH will implement the Capstone policy here on a day-forward basis from the approval of this form NA-1005. NEH will transfer legacy email, dating back to approximately 2009. Prior to 2009, NEH implemented a print and file policy.	No	http://www.neh.gov/about/organization	Jesse A. Johnston, jjohnston@neh.gov, (202) 606-8250		Chairperson, 2	2	Assistant Chairperson for Programs, 1; Assistant Chairperson for Planning and Operations, 1; Assistant Chairperson for Partnership and Strategic Initiatives, 1	3	Deputy Chairperson, 1	1	Special Assistant to the Chairperson, 1	1	Chief Information Officer, 1	1	Director of Communications, 1; Director of Congressional Affairs, 1	2	Not applicable; NEH has no regional offices or officials., 0	0	General Counsel, 1; Inspector General, 1; Chief of Staff, 1; Senior Advisor to the Chairperson, 1	4	Not applicable; no positions in this category exist. , 0	0	White House Liaison and Chairperson's Strategic Handler, 1	1	Jesse A. Johnston	Approved	2017-05-09	Jeff Thomas	Approved	2016-09-14	Laurence Brewer	2017-07-14