Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0095-2017-0001	March 31, 2017		25	USDA Forest Service	0095	No		ITEM 010, ITEM 011	Agency-Wide	All Forest Service email in all agency email accounts will be managed using GRS 6.1 items 010 and 011. The agency will not be using item 012.	Cutoff of email will be annual.	Transfer when 25 years old.	The Capstone approach will be applied to legacy email starting in 2011 when USDA and its components implemented ProofPoint. Prior to 2011, USDA applied a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Disposition Authority.	No	Senior agency official organization chart attached (September 2015)	Monica McGee, mmcgee@fs.fed.us, 202-205-0442		Chief, 1	1	Associate Chief, 1	1	Business Operations - Deputy Chief (COO/CIO), 1; National Forest Systems - Deputy Chief, 1; Research and Development - Deputy Chief, 1; State and Private Forestry - Deputy Chief, 1;	4	Executive Assistant - Chief, 1; Executive Assistant - Associate Chief, 1	2	Chief Financial Officer, 1	1	Not applicable, no positions in this category,		Northern Research Station/Forest Products Lab - Director, 1; Pacific Northwest Research Station - Director, 1; Pacific Southwest Research Station - Director, 1; Rocky Mountain Research Station - Director, 1; Southern Research Station - Director, 1; Northern Region (R1) - Regional Forester, 1; Rocky Mountain Region (R2) - Regional Forester, 1; Southwestern Region (R3) - Regional Forester, 1; Intermountain Region (R4) - Regional Forester, 1; Pacific Southwest Region (R5) - Regional Forester, 1; Pacific Northwest Region (R6) - Regional Forester, 1; Southern Region (R8) - Regional Forester, 1; Eastern Region (R9) - Regional Forester, 1; Alaska Region (R10) - Regional Forester, 1; State and Private Forester - Northeastern Area - Director, 1; International Institute of Tropical Forestry - Director, 1	16	Not applicable, no positions in this category,		Not applicable, no positions in this category,		Not applicable, no positions in this category,		Monica McGee	Approved	March 30, 2017	Gregory L. Parham	Approved	2016-10-04	Laurence Brewer	2017-06-09