Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS6.1-0145-2017-0001	2017-01-01		23	USDA Farm Service Agency	0145	No		ITEM 010, ITEM 011		All agency email in all accounts will be managed using GRS6.1 items 010 and 011.	Cutoff annually	Transfer to NARA 15 years after cutoff.	The Capstone approach will be applied to legacy email starting in 2011 when USDA and its components implemented ProofPoint. Prior to 2011, USDA applied a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Disposal Authority.		Organizational Chart attached.	Keith A. Holden, Keith.Holden@wdc.usda.gov, 202-772-9137		Administrator of the Farm Service Agency, 1	1	Associate Administrator for Policy and Programs, 1; Associate Administrator for Operations and Management, 1	2	Deputy Administrator for Farm Programs, 1; Deputy Administrator for Farm Loan Programs, 1; Deputy Administrator for Commodity Operations, 1; Deputy Administrator for Field Operations, 1; Deputy Administrator for Management, 1	5	Senior Advisor to the Adminintrator, 1; Senior Policy Advisor to the Administrator, 1; Confidential Assistant to the Administrator, 1	3	Chief Information Officer, 1; Chief Financial Officer, 1	2	Director, Development and Economic Enhancement Divison, 1; Director, Loan Making Division, 1; Director, Loan Servicing and Property Management Division, 1; Director, Office of Outreach and Assistance for Socially Disadvantaged Farmers and Ranchers, 1; Director, Commodity Operations Division, 1; Director, Office of External Affairs, 1; Director, Office of Civil Rights, 1; Director, Office of Business and Program Integration, 1; Director, Economic Policy and Analysis Staff, 1	9	Not applicable; no positions in this category, 0	0	Chief of Staff, 1	1	Not applicable; no position in this category, 0	0	Not applicable; no position in this category, 0	0	Keith A. Holden	Approved	Apr 4, 2016	Dr. Gregory Parham	Approved	Apr 4, 2016	Laurence Brewer	2017-06-09