Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0114-2017-0001	2017-04-19		19	USDA Natural Resources Conservation Service	0114	No		ITEM 010, ITEM 011	Agency-Wide	All agency email in all agency email accounts will be managed using GRS 6.1, items 010 and 011. The agency will not be using item 012.	Cutoff annually	Transfer when 15 years old.	The Capstone approach will be applied to legacy email starting in 2011 when USDA and it's components implemented ProofPoint. Prior to 2011, USDA applied a print and file policy to email. Extant legacy email prior t o2011 is inaccessible and will be scheduled for disposal on a separate Request for Records Disposition Authority.	No		Tamara Matthews, tamara.matthws@wdc.usda.gov, (202) 720-3364		Chief, 1	1	Associate Chief for Operations, 1; Associate Chief for Conservation, 1	2	Deputy Chief for Strategic Planning and Accountability, 1; Deputy Chief for Soil Science and Resource Assissment, 1; Deputy Chief for Programs, 1; Deputy Chief for Science and Technology, 1; Deputy Chief for Management, 1	5	Senior Advisor to the Chief, 1;	1	Chief Information Officer, 1; Chief Financial Officer, 1	2	Director, Civil Rights Division, 1; Director, Public Affairs Division, 1; Director, Legislative Affairs Division, 1	3	Regional Conservationist - West, 1; Regional Conservationist - Central, 1; Regional Conservationist - Southeast, 1; Regional Conservationist - East, 1	4	Chief of Staff, 1	1	Not applicable; no position in the category exist,		Not applicable; no position in this category, 0	0	Tamara Matthews	Approved	April 8, 2016	Gregory L. Parham	Approved	Sept. 20, 2016	Laurence Brewer	2017-06-09