Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0161-2017-0001	April 13, 2017		7	USDA Commodity Credit Corporation	0161	No		ITEM 010, ITEM 011	Agency-Wide	All agency email in all agency email accounts will be managed using GRS 6.1 items 010 and 011. The agency will not be using item 012	Cut off annually.	Transfer to NARA 15 years after cutoff.	The capstone approach will be applied to all legacy email starting in 2011 when USDA and its components implemented ProofPoint. Prior to 2011, USDA employed a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Records Disposition Authority.	No	Organization Chart attached	Keith A. Holden, Keith.Holden@wdc.usda.gov, 202-772-9137		President of the Corporation, 1	1	Chairperson of the Board of Directors, 1	1	Vice Chairperson of the Board of Directors, 1; Vice President of the Corporation, 1	2	General Counsel and Advisor to the Board of Directors, 1	1	Chief Financial Officer, 1	1	Not applicable; no positions exist in this category, 0	0	Not applicable; no positions exist in this category, 0	0	General Counsel, 1	1	Not applicable, no position in this category,		Not applicable, no position in this category (see Category 4), 0	0	Keith A. Holden	Approved	Apr 4, 2016	Dr. Gregory Parham	Approved	Dec 30, 2016	Laurence Brewer	2017-06-09