Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0486-2018-0001	2019-02-28		78	U.S. Trade and Development Agency	0486	No		ITEM 010, ITEM 011	Agency-Wide	As a small agency, USTDA is only using Items 010 and 011. For those few who might fall within Item 012, USTDA has determined a longer retention period will be authorized, as required for business uses and will be covered by Item 011.	Cutoff of email will be annual.	Transfer when 15 years old.	Although traditional records management with a print-and-file policy was enforced prior to Capstone adoption, USTDA will be including available existing legacy email for all items used, dating back to approximately 2002.	Yes	https://www.ustda.gov/about/ustda-organization	Carolyn Hum; chum@ustda.gov; 703-875-4296		Director, 1	1	Deputy Director, 1	1	Not applicable, no positions in this category exist., 0	0	Senior Advisor to the Director, 1; Executive Assistant, 1; Strategic Communications Manager, 1	3	CIO, 1; Director of Finance, 1; Chief, AQM, 1; Administrative Officer, 2	5	Director, Program Monitoring/Evaluation, 1; Director of Partnership and Innovation, 2; Regional Director, 10	13	Regional/Business Development Manager, 3	3	General Counsel, 1; Director, Cong. Aff/ Public Relations, 1; Chief of Staff, 1; Assistant General Counsel, 6; Director of Management Operations, 1; Deputy Chief of Staff, Policy and Communications, 1	11	Not applicable; no positions in this category exist, 0	0	Deputy Finance Director, 1; Implementation Manager, 1; Grants Administrator, 1; Country Manager, 26; Public Affairs Specialist, 2; Director Public Engagement, 1; IT Security Officer, 2; Foreign Service Nationals, 7	41	Carolyn Hum	Approved	2019-02-28	Todd Abrajano	Approved	2019-02-28	Laurence Brewer	2019-03-05