Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0517-2017-0001	April 10, 2017		24	Broadcasting Board of Governors	0517	No		ITEM 010, ITEM 011	Agency-Wide	GRS 6.1 use will be agency-wide (all email, all accounts). All non-Capstone email accounts will be managed according to Item 011.	Cutoff of email will be by employee tenure.	Transfer 15 years after cutoff.	Agency will be including legacy e-mail for all items dating back to 2010. Prior to 2010 the agency policy was to print and file.	No	BBG organizational chart for Capstone accounts attached.	Christopher Luer, (202) 203-4595	Stephen McGinley, (202-203-4172)	Broadcasting Board of Governors Board Members (8 positions) , 8; Chief Executive Officer , 1	9	Director of the International Broadcasting Bureau, 1	1	Chief of Staff to the Chief Executive Officer, 1	1	Not applicable, no positions in this category exist,		Chief Financial Officer , 1; Chief Technology Officer, 1	2	Director, Voice of America , 1; Director, Office of Internet Freedom, 1; Director, Office of Management Services, 1; Director, Office of Cuba Broadcasting, 1; Director of Technology, Services, and Innovation, 1	5	Not Applicable; no positions in this category,		General Counsel, 1; Chief of Staff to the Director of Voice of America, 1; Chief of Staff to the Director of the Office of Cuba Broadcasting , 1; Deputy of Engineering and Transmission Services, 1	4	Not Applicable; no positions in this category exist,		Office of Communications and External Affairs, Director, 1; Office of Congressional Affairs, Director, 1	2	Christopher Luer	Approved	2017-04-06	Marie Lennon	Approved	2017-04-06	Laurence Brewer	2017-06-09