Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0540-2017-0001	2016-10-24		16	USDA National Institute of Food and Agriculture	0540	No		ITEM 010, ITEM 011	Agency-Wide	All agency email in all agency email accounts will be managed using GRS 6.1 Items 010 and 011. The agency wont be using 012.	cutoff of email will be annual.	transfer records when 15 years old.	The capstone approach will be applied to legacy email starting in 2011 when USDA and its components implemented Proof Point. Prior to 2011, USDA employed a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Disposition Authority.	No	https://nifa.usda.gov/resource/nifa-organization-chart	Robert Martin, rmartin@nifa.usda.gov		Director, 1	1	Associate Director for Programs, 1; Associate Director for Operations, 1	2	Deputy Director, Office of Information Technology, 1; Deputy Director, Institute Bioenergy Climate, and Environment, 1; Deputy Director, Institute of Youth, Family, and Community, 1; Deputy Director, Institute of Food, Safety, and Nutrition, 1; Deputy Director, Institute of Food Production and Sustainability, 1; Deputy Director, Office of Grants and Financial Management, 1	6	Not applicable; no positions in this category exist, 0	0	Not applicable because I have included the CIO in another category because his official title is Deputy Director Office of Information Technology,		Director, Communications, 1; Director, Center for International Programs, 1; Director, Planning, Accountability, and Reporting Staff, 1; Congressional and Stakeholders Affair Officer, 1	4	Not applicable, no position in this category exist, 0	0	Chief of Staff, 1	1	Not applicable; no position in this category exist, 0	0	Science and Program Analysis Officer, 1; Administrative and Operations Officer, 1	2	Robert Martin	Approved	2016-03-24	Gregory L. Parham	Approved	2016-10-04	Laurence Brewer	2017-06-29