Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS6.1-0258-2016-0001	April 25, 2017		15	RISK MANAGEMENT AGENCY	258	No		ITEM 010, ITEM 011	Agency-Wide	All agency email in all agency email accounts will be managed using GRS 6.1 items 010 and 011. The agency will not be using item 012.	Cutoff annually.	Transfer to NARA 15 years after cutoff.	The capstone approach will be applied to legacy email starting in 2011 when USDA and its components implemented ProofPoint. Prior to 2011, USDA applied a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled on a separate Request for Records Disposition Authority.	No	Organizational Chart attached	Erin Brando, erin.brando@rma.usda.gov, 816-926-7394		Administrator, 1	1	Associate Administrators, 2	2	Deputy Administrator for Product Management, 1; Deputy Administrator for Insurance Services, 1; Deputy Administrator for Compliance, 1	3	Not applicable; no positions exist in this category, 0	0	Chief Information Officer, 1; Chief Financial Officer, 1	2	Civil Rights Director, 1; External Affairs Director, 1	2	not applicable; no positions in this category, 0	0	Chief of Staff to the Administrator, 1	1	not applicable; no positions in this category, 0	0	Senior Economist, 1; Senior Actuary, 1; Actuary, 1; Senior Underwriter, 1	4	Erin Brando, Agency Records Officer	Approved	2016-12-06	Gregory L. Parham, Senior Agency Official	Approved	2016-12-06	Laurence Brewer	2017-06-09