Open Government Plan 2016 - 2018

1

NARA is working to build a cohesive national framework for public programs and reference services that will improve awareness and promote access to all of NARA’s archival holdings.

Update: Research Services standardized days of operation at our facilities across the country to eliminate differences and increase staff availability to researchers.

Research Services greatly increased the amount of researcher education videos available through NARA’s YouTube channel by placing our popular “Know Your Records” series online in 2015.  Along with our virtual Genealogy Fair, these videos provide a wide range of information about finding and using NARA holdings.  By April 2016 Research Services had placed 42 videos on NARA’s YouTube Channel, Know Your Records playlist. Popular topics include FOIA, Genealogy, Black History, and Records Available Online.
 

Quarterly, our Researcher News publication continues to bring information about services and holdings at the National Archives to researchers. Researcher News was first made available online in 2014 to expand access to information for researchers and staff. This quarterly online newsletter is designed to provide researchers with the most up-to-date information needed to conduct research at the National Archives.  An email blast goes to 1,800 subscribing individuals and organizations across the U.S. and world including Vatican City, Australia, and Ireland. On Facebook, our latest issue had 1,520 views.

2.2

Status:

Implemented and ongoing

Public Engagement

2

We are working to update and modernize online content to provide the most consistent, helpful, and easily understood information about using records and services at NARA’s research locations across the country. We are working to improve the ability of users to find answers to such questions as availability, where to go, how to use, where to inquire, and what time to visit. We plan to review, revise, reorganize, and update reference information to improve pathfinding along topical or subject lines. We will also develop new content that will better inform researchers about newly accessioned records and plans for enhanced description projects, such as subject or topical guides.

Update: Over 18 million records have been made available for searching through the Access to Archival Databases (AAD). Over 700,000 digital images were uploaded to the National Archives Catalog for download.

Research Services has been reviewing, revising, reorganizing, and updating selected online information about holdings and services in order to improve usability and better inform researchers about holdings and services. In 2015 we developed or revised online reference information on Archives.gov that included:

• Guide to the Records of the Bureau of Indian Affairs
• U.S. Court Records Held by the National Archives
• Guidance and Policy for Accessioning Records to the National Archives in the Washington, DC, Area

2.2

Status: Implemented and ongoing

Public Engagement

3

In conjunction with the CIA, NARA will examine and pilot the use of new tools to provide archivists and classification reviewers with search capability for legacy unstructured data and automate initial document analysis, beginning with classified Presidential email records from the Reagan Administration.

Update: The CIA and NARA completed the pilot project. The CIA and NARA partnered with scientists from the Center for Content Understanding (CCU) at the Applied Research Laboratories (ARL) at the University of Texas at Austin to develop a series of technological tools that the government would be able to use to assist classification and declassification decision-making.  With the cooperation of the CIA and NARA, the CCU successfully piloted the Sensitive Content Identification and Marking (SCIM) tool on restored email from the Reagan administration. The CCU also re-formatted and parsed the email records to be machine-readable, which was critical to solving issues of obsolesce when reviewing born-digital electronic records for declassification. The CIA and NARA completed quality control reviews on the records to confirm the results of the pilot project. They also started a discussion of next steps for additional use of the SCIM technology for actual decision-making support for declassification review at the CIA, the Presidential libraries and the NDC. This Open Government Proposed Action was also included in NAP 2.0 and continuation of these projects is in NAP 3.0. To learn more about the pilot, see the video from the Public Interested Declassification Board (PIDB) meeting in June 2015 at Youtube.com/watch?v=2ApwyaB4ldQ
and on the PIDB blog at Transforming-classification.blogs.archives.gov/2015/07/06/what-we-heard-and-learned-at-our-june-25th-public-meeting/

2.2

Status:

Implemented and ongoing (pending funding)

Public Engagement

4

Pending funding, the George W. Bush Library will collaborate with the Office of Innovation on a pilot project to scan selected FOIA-responsive records. This project will entail scanning textual records and creating necessary metadata so that these records can be made available on the agency’s online catalog, the Online Public Access (OPA) system.

Update: This pilot project was undertaken at the William J. Clinton Presidential Library. The library and the Office of Innovation collaborated on a project to digitize the highest demand Freedom of Information Act collections.  The project created high quality scans along with corresponding metadata for the purpose of adding these images to the National Archives Catalog.  The pilot established a team for the project, developed a successful workflow that included both the scanning and metadata creation, compiled accurate statistics and exceeded all project goals.  While the pilot is officially completed, the project continues at this time.  It is serving as a roadmap for discerning and establishing best practices and lessons learned in the hopes that other parts of NARA can build on this success. 

2.2

Status:

Implemented and ongoing

Public Engagement

5

We will continue to strengthen employee engagement by encouraging staff to share their expertise with colleagues and the public through a variety of opportunities such as lunchtime lectures, reference colloquia, blog postings, and other social media business tools.

Update: NARA staff members were provided opportunities to share and gain expertise by participating in blogging, creating and delivering reference colloquia, and giving lectures.

2.3

Status: Implemented and ongoing

Employee Engagement

6

We will document NARA career paths. Our initial focus will be on the GS-1420 and GS-1421 series, including Archivists, Archives Technicians, Archives Specialists and Archives Aids, making up 49 percent of NARA’s workforce.

Update: In 2015 Research Services led an important initiative to implement a new approach to the Archives Technician career field. We established a new Archives Technician (GS-1421) position description that allows for development from the 5 to 7 level. 143 employees were hired in 2015/2016 on this new position description. We also launched an Archives Technician Development Program which provides the training needed to meet competencies and skills required for advancement. 

In 2016 Research Services launched a group to update and standardize the Archivist Performance Plans (GS-1420) across Research Services.

2.3

Status:
Implemented and ongoing

Employee Engagement

7

The Special Emphasis Program Managers (SEPMs) will work in collaboration with NARA Offices to evaluate policies, procedures, and practices to help create a work environment that supports fair and open competition for all employees regardless of their differences; fosters learning; promotes individual development opportunities; and will help identify non-monetary ways to recognize employees.

Update: SEPMs worked in collaboration with NARA offices to evaluate policies, procedures, and practices to help create a work environment that supports fair and open competition for all employees regardless of their differences; fosters learning; promotes individual development opportunities; analyze workforce data to help identify existing and/or potential barriers to employment and makes recommendations to eliminate barriers. Seven SEPM workgroups have been developed to examine and execute Equal Employment Opportunity (EEO) initiatives. A copy of the goals can be requested from the EEO Office. Learn more about NARA’s EEO office at Archives.gov/eeo/. 

2.3

Status:
Ongoing

Employee Engagement

8

NARA will work to create a Strategic Reporting Dashboard as a one-stop shop for progress on strategic goals and objectives identified in NARA's Strategic Plan.

Update: NARA created an internal strategic reporting dashboard for staff. NARA also continues to encourage staff discussion of the Strategic Plan through posts on the Internal Collaboration Network (ICN). The discussions create opportunities for staff to share how their work contributes to NARA’s strategic goals and opens communication channels for increased collaboration.  Workshops are also held periodically throughout the year to provide staff with opportunities to engage with each other and learn about the Performance Measurement and Reporting System (PMRS) and the performance measures tracked within the agency.  Employee highlights and success stories are shared through NARA’s virtual monitors stationed throughout the agency.

2.3

Status:

Implemented and ongoing

Employee Engagement

9

NARA will develop a digitization program to support the strategic initiative to digitize our analog archival records. NARA will establish a digitization governance board and update the agency’s digitization strategy. NARA will seek to expand digitization partnerships.

Update: NARA created a Digitization Division within the Office of Innovation to oversee and manage digitization across the agency. The Division has started reporting on digitization activities across the agency and has become a centralized point for data concerning digitization. In April 2014, the Archivist of the United States chartered the Digitization Governance Board (DGB). The DGB is made up of representatives from all major functions at NARA and meets on a monthly basis to review policy and discuss digitization issues. The board has been very active in all areas of digitization including digitization standards, digital preservation, agency metrics on digitization, and digitization pilots. One of the high points was the issuance of NARA's Digitization Strategy for 2015-2024.

NARA has been very active in updating previous agreements with partners and expanding the number of partnerships. This effort came to fruition when NARA signed an agreement with the National Collection of Aerial Photography to digitize NARA's vast holdings of aerial film. Aerial film is challenging to digitize and this partnership agreement ensures that aerial film from D-Day will be available for free to researchers. All of our digitization partnership agreements can be found at Archives.gov/digitization/partnerships.html.

3.1

Status:

Implemented and ongoing

Establishing the Roots: A Digitization Program to Fuel the Future

10

NARA will launch a new internal description system in 2014. The Description and Authority Services (DAS) system will serve as a modern data entry system. Staff members working on description projects at NARA will enter all descriptive metadata into the new system.

Update: DAS has been implemented and is being used across the agency for all descriptive data entry. It has consolidated description workflow at all levels, and increased the efficiency of description and review as a whole. As of May 2016, there are currently over 400 active users of DAS and there are over 10.5 million archival descriptions in DAS.

3.2

Status:

Implemented

Strengthening the Core: The Online Catalog of the National Archives and Archives.gov

11

NARA is working to launch an improved Online Public Access (OPA) system in 2014, improving search and scalability, mobile optimizing the site, launching a public API, and crowdsourcing fields for users to contribute directly to the records of the National Archives.

Update: NARA launched the National Archives Catalog at https://catalog.archives.gov/, which includes crowdsourcing fields for tags, transcriptions, and comments. The catalog also has an API available at Github.com/usnationalarchives/Catalog-API. As of May 2016, the Catalog contains over 10.5 million archival descriptions, over 10.5 million digital objects, and has had almost 2 million visitors since its December 2014 launch.

3.2

Status:

Implemented

Strengthening the Core: The Online Catalog of the National Archives and Archives.gov

12

NARA is working to move our public website, Archives.gov, to a cloud-based solution in 2014. We are also working to implement Drupal, an open source content management system (CMS) for Archives.gov.

Update: NARA has designed, developed and tested a new, Drupal-based versions of Archives.gov. Migration to NARA’s enterprise cloud environment should occur by the end of Fiscal Year 2016.

3.2

Status:

Forthcoming

Strengthening the Core: The Online Catalog of the National Archives and Archives.gov

13

NARA will work to launch the Innovation Hub, an experimental unit that will be responsible for developing new ideas and tools that will enhance digital access and archival research. We will be working on renovation of physical space to serve as the Innovation Hub at the National Archives Building in downtown Washington, DC, during Fiscal Years 2014 and 2015.

Update: NARA renovated a physical space in the National Archives Building and launched the Innovation Hub.  Learn more about the Innovation Hub and how to get involved at Archives.gov/innovation-hub/.

3.3

Status:

Implemented

Branching Out: Innovations in Collaboration and Engagement

14

NARA will sponsor two fellows during the third round of the Presidential Innovation Fellows (PIF) program in 2014. The fellows will lead open development of crowdsourcing tools that will see to help unlock data and information from records formats and allow the public to easily contribute to the records.

Update: NARA hosted two Presidential Innovation Fellows during 2014–2015 and continued their work in 2016 to develop a prototype to use machine learning to accelerate metadata collection and enhance the public’s online search experience.

3.3

Status:

Implemented and ongoing

Branching Out: Innovations in Collaboration and Engagement

15

NARA will work to continue and expand our Citizen Archivist Initiative to increase participation and contributions to our records. NARA will launch a project that will allow the public to subtitle and improve the accessibility of historical films from records of the National Archives.

Update: We launched the National Archives Amara web page allowing the public to engage directly with NARA film holdings. Research Services made it possible for the public to transcribe and translate selected digitized NARA films. To date, 73 films have been captioned in full. New projects included:

●     Ford Film Collection

●     United Newsreel Film Collection

Digitized historical films are also being provided on YouTube, Historypin, and Amara for tagging and transcribing.
 

Since 2014, Citizen Archivists in the National Archives Catalog have generated:

• 154,700 tags (since 2015)
• 100,585 transcriptions (since 2015)
• 155 comments (since February 2016)

3.3

Status:
Implemented and ongoing

Branching Out: Innovations in Collaboration and Engagement

16

Over the next two years we will work to increase the number of National Archives records available on Wikimedia Commons. We are continuing our work to engage local communities of volunteer Wikipedians with on-site events and we are collaborating on the development of the GLAM-Wiki U.S. Consortium.

Update: We have organized six Wikipedia edit-a-thons and a Wikidata hackathon, as well hosted WikiConference USA in 2015. WikiConference USA is the annual national conference of the Wikipedia community, with over 250 attendees. NARA also secured grant funding which allowed us to fund and host a 2015 meeting of the GLAM-Wiki US Consortium's advisory board.

3.3

Status:

Implemented and ongoing

Branching Out: Innovations in Collaboration and Engagement

17

NARA will follow the Office of Management and Budget (OMB) requirements for quarterly reporting and will work to maintain the Enterprise Data Inventory by expanding the number of data assets included in the inventory, enriching the metadata, and opening additional data assets by November 1, 2014. NARA will make updates to the agency’s Public Data Listing available at Archives.gov/data.json.

Update: NARA continued to follow OMB requirements and posted quarterly updates to the agency’s Enterprise Data Inventory as they became available.  NARA posted updates to the inventory on the Archives.gov/data.json file. For more information, please visit Archives.gov/data/.

4.1

Status: Implemented and ongoing

Open Data Policy

18

NARA will continue to work toward a reduction of its backlog of pending Freedom of Information Act (FOIA) requests.

Update: Our current FOIA Backlog, as of April 14, 2016, is 4,979. This represents an increase since April 2014, when the backlog was 4,522 requests.

However, at the end of Fiscal Year 2015, NARA's backlog was 4,393, which did represent a reduction. Since the start of Fiscal Year 2016, however NARA has seen a significant increase in FOIA requests in several offices. For example, for operational records in Fiscal Year 2015, NARA received a total of 397 FOIA requests. In the first six months of Fiscal Year 2016, NARA received 262 FOIA requests for operational records. This represents a steady increase, which NARA has addressed by bringing on additional FOIA personnel, adding seven FOIA positions in Research Services and one in the Office of General Counsel, which processes all FOIA appeals and initial requests for operational records.

4.3

Status:

Ongoing

Freedom of Information Act at the National Archives

19

NARA will explore the best way to implement advanced search and auto-categorization tools that will facilitate more efficient and robust search and review in response to all access requests.

Update: Electronic Records Archive (ERA) ERA 2.0, represents a significant upgrade from the functionality of ERA 1.0, which does not include full text search capability for federal archival records.  ERA 2.0 is utilizing Elasticsearch, and will include a variety of search options. Design work is ongoing with respect to visualization of search results, clustering, and concept searching. NARA is fully committed to robust search functionality in ERA 2.0, as it is developed.

4.3

Status:

Ongoing

Freedom of Information Act at the National Archives

20

NARA will continue to report on progress related to open government at Archives.gov/open.

Update: NARA continues to report progress related to the open government initiatives at Archives.gov/open. Additionally, NARA leveraged the History Hub platform to generate feedback at Historyhub.archives.gov/community/open-government.

4.4

Status:

Ongoing

Other Transparency Efforts at the National Archives

21

We will strive to communicate in an efficient and clear way. We will make announcements in both traditional ways and through social media to encourage two-way communication with the public.

Update: NARA continues to expand communications efforts in both traditional ways and through social media regarding NARA’s initiatives and activities. For the development of NARA’s fourth Open Government Plan, the agency sought public feedback via social media platforms, blog posts, and through an Open Government webinar. NARA also encouraged a dialogue on the plan on the History Hub platform at Historyhub.archives.gov/community/open-government

4.4

Status: Implemented and ongoing

Other Transparency Efforts at the National Archives

22

NARA will work with federal agencies to implement new guidance that addresses the automated electronic management of email records, as well as the Presidential Directive to manage both permanent and temporary email records in an accessible electronic format by the end of 2016. NARA will collaborate with industry to establish voluntary data and metadata standards to make it easier for individuals to search publicly available government records.

Update: NARA published multiple guidance products in furtherance of electronic records management covering issues such as criteria for managing email successfully and minimum metadata requirements for the annual transfer of permanent records. See links to guidance in item 24 below.

5.1

Status: Implemented and ongoing

Records Management: The Backbone of Open Government

23

NARA will continue to send to Congress and the Office of Management and Budget a report based on analysis of data from annual agency self-assessments submitted in compliance with records management requirements in the Federal Records Act, the E-Government Act of 2002, and related regulations.

Update: NARA administers the Records Management Self-Assessment (RMSA) and will continue to send Congress and OMB a report based on analysis of data. The 2015 report is currently under development and upon completion can be accessed at the following website: Archives.gov/records-mgmt/resources/self-assessment.html.

NARA also made the 2015 Senior Agency Official reports publically available on Archives.gov for the purpose of sharing and increased collaboration amongst agencies.

NARA provides records management activity reports in our Annual Performance Report, which is submitted to Congress annually. The report is regularly published in the fall each year.

5.1

Status: Implemented and ongoing

Records Management: The Backbone of Open Government

24

NARA will also continue to provide a wide variety of electronic records management guidance and best practices for federal agencies in order to assist them in addressing these identified deficiencies.

Update: NARA issued guidance products over the past 12 to 24 months regarding substantive electronic records management issues are:

• 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records
• 2015-03: Guidance on Managing Digital Identity Authentication Records
• 2015-02: Guidance on Managing Electronic Messages
• 2015-01: Scheduling Guidance on the Appropriate Age for Legal Transfer of Permanent Records to the National Archives of the United States

5.1

Status: Implemented and ongoing

Records Management: The Backbone of Open Government

25

The National Declassification Center (NDC) will build on the inter-agency collaboration fostered by NDC processes with the implementation of an equity referral automatic notification and tracking system that will automatically notify appropriate representatives of other departments and agencies when classified records containing their classified equities require further declassification review.

Update: The equity referral automatic notification and tracking system began automated notification of referrals prioritized for agency review in mid-April 2014. Follow-up automated reminders are forwarded to each agency as appropriate and within a rigorous one-year timeline. As of January 2016, all agencies were complying with deadlines. With the implementation of this system, NDC expanded Interagency Referral Center (IRC) work. Since the start of Fiscal Year 2014, 2.2 million pages have been reviewed in the IRC, and 50 percent of those were declassified. The NDC is a partner with the CIA, which manages and funds the Document Declassification Support System (DDSS) platform on which this system is built. Although this federal records-referral capability is operational, automated referral for Presidential records, currently tracked via yearly notification memos, is also desired, but has not been implemented due to an unforeseen reduced 2015–2017 CIA funding stream. This funding concern is a potential weakness that could also impact maintaining the federal records system already is use.

5.2

Status:

Implemented and ongoing

National Declassification Center

26

Based on the lessons learned as part of processing the backlog, records accessioned since January 2010 will be addressed with quality assurance sampling and other streamlined declassification processing. The NDC goal is to process classified series for quality assurance within one year of their accessioning to NARA, thus eliminating any future equity identification backlog.

Update: NDC has been successful in achieving this goal. By the close of 2014, NDC had processed all classified series for quality assurance that had been accessioned to NARA between January 2010 and December 2013 (28.4M pages). By the close of 2015, NDC had processed all classified series for quality assurance that had been accessioned to NARA between January and December 2014 (8.6 million pages). Once this quality assurance step is completed, the records are appropriately declassified and released or, if considered as potentially containing still sensitive national security information equities, are placed in agency referral review queues within the NDC Interagency Referral Center.

5.2

Status:

Implemented and ongoing

National Declassification Center

27

NDC will continue to notify the public on its web site and blog when new series of records have completed the declassification process and are available for research. The NDC will expand this to include those series that have been through the declassification process, but wait final indexing. This new “indexing on demand” feature will allow researchers to have a voice as to which records go to the front of the line for access.

Update: The NDC continues to post on its website and blog listings of series that have completed declassification and are ready for research. In Fiscal Year 2015 the NDC implemented indexing on demand which allows for researcher-driven prioritization for final indexing of those series that have been through the declassification process and await final indexing.  Eligible series of records are posted on the NDC blog.  Researchers may request records via email or in-person via an NDC processing expert located in the National Archives at College Park, MD (Archives II) research room.  As of June 25, 2016, indexing on demand has processed 220 requests totaling 7.4 million pages with a release rate of 80%.

5.2

Status:

Implemented and ongoing

National Declassification Center

28

NARA is looking to evolve the processing capabilities for electronic records by establishing a flexible Digital Processing Environment (DPE) within the Electronic Records Archives (ERA) “system of systems” concept. The DPE initiative will serve a number of digital processing needs, all with the primary goal of preserving and providing access to electronic records.

Update: In 2013 NARA began the process of meeting with business owners from across the agency to identify the gaps in functionality and identify requirements to modernize ERA. Development of ERA 2.0 began in fall 2014, proceeding in monthly development increments. In mid-2015 we launched the Pilot Digital Processing Environment with an updated workflow and, a new modular processing environment with a suite of utilities and tools, and a Pilot Digital Object Repository for managed preservation services and storage. The pilot is being tested by over 100 NARA staff members to ensure that this next generation of ERA fits into the new federal frameworks for electronic records management and transfer to NARA. The third pilot update will take place in mid-2016. Development is continuing; the planned production launch is currently scheduled for late 2017.  Iterative development will continue after the initial launch, as will the development of an accompanying separate environment for Classified records. The ultimate goal is to greatly expand the functionality of ERA to include workflows for all record types and digitized records, greatly expand the range of tools needed to process records and create public use versions, and to implement a robust preservation environment, all in a framework that makes it easier to update the system to meet developing needs.

5.4

Status: Ongoing

Electronic Records Archives

29

The Office of Government Information Services (OGIS) will expand and formalize its review function by completing and implementing a methodology that defines, among other things, the scope, schedule, criteria, and evaluation questions for reviewing federal agencies’ FOIA policies, procedures, and compliance.

Update: OGIS has developed a robust agency FOIA compliance program (ogis.archives.gov/foia-compliance-program.htm). The scope and methodology of agency assessments is also described in the Compliance Team’s Standard Operating Procedures. The program also is outlined in draft OGIS regulations that entered the interagency comment process in February 2016 and, beginning in Fiscal Year 2015, OGIS committed to publishing its calendar for agency assessments prior to the beginning of the fiscal year.

5.5

Status:

Implemented and ongoing

Office of Government Information Services

30

OGIS will convene the FOIA Advisory Committee, a group of stakeholders from both within and outside the Government and organized under the Federal Advisory Committee Act.

Update: The FOIA Advisory Committee held quarterly meetings throughout 2014 – 2016 (ogis.archives.gov/foia-advisory-committee/2014-2016-term/meetings.htm). The Director of OGIS chairs the committee and an OGIS staff is designated to provide administrative support. The Archivist renewed the committee’s charter for an additional two years on May 20, 2016.

5.5

Status:

Implemented and ongoing

Office of Government Information Services

31

OGIS will assist as part of a task force organized by the Department of Justice to look at the feasibility and the potential content of a core FOIA regulation that is applicable to all agencies and yet retains flexibility for agency-specific requirements.

Update: OGIS staff participated in the Department of Justice’s task force and provided comments on draft materials. The Department of Justice issued a template for agencies to use when developing FOIA regulations in March 2016.

5.5

Status:

Implemented

Office of Government Information Services

32

The Information Security Oversight Office (ISOO) will continue

• to monitor and report on the state of classification and declassification in government through its annual Report to the President
• to support the Interagency Security Classification Appeals Panel (ISCAP) by facilitating meetings and preparing documents for review by the panel
• to provide all staff support for the Public Interest Declassification Board (PIDB) and assist the Security Classification Reform Committee when requested to fulfill the President’s transformation tasking
• its on-site declassification assessment program with the strategic goal of helping agencies continue to improve their programs and maintain high scores for their reviews
• its on-site reviews in order to help agencies improve classification procedures

Update:  ISOO submitted its Fiscal Year 2014 Annual Report to the President in May 2015, providing current statistics and analysis of the security classification system based on ISOO’s review of Departments’ and Agencies’ programs. ISOO supported more than 20 meetings of the ISCAP, preparing 1, 507 documents for review by the panel. In support of the PIDB, ISOO provided staff support for 12 meetings, including a public meeting with senior agency officials from the White House and helped establish the PIDB’s Declassification Technology Working Group. ISOO assessed the declassification programs of five agencies, monitoring agency progress and making recommendations for improvements. ISOO examined the implementation of the classified national security information program at seven agencies. Through on-site reviews, ISOO evaluated agency performance in the areas of program organization and management, classification and marking, security education and training, self-inspections, security violation procedures, safeguarding practices and information systems security. ISOO supported three meetings of the National Industrial Security Program Policy Advisory Committee (NISPPAC) and published six corresponding Committee Reports, detailing the updates the committee membership made to the National Industrial Security Program Operating Manual.  ISOO also supported two meetings of the State, Local, Tribal, and Private Sector Policy Advisory Committee (SLTPS-PAC) and published four corresponding Committee Reports, describing various programmatic updates to the SLTPS Security Program.

5.6

Status: Implemented and ongoing

Information Security Oversight Office and Controlled Unclassified Information

33

ISOO, as the Executive Agent (EA) for the Controlled Unclassified Information (CUI) Program, will advance its policy development strategy by completing a draft implementing directive that will enter the formal process for incorporation into the Code of Federal Regulations, which will include public comment.

Update: ISOO advanced its policy development strategy by completing a draft implementing directive and entering the formal process for incorporation into the Code of Federal Regulations, which included an opportunity for public comment. The EA plans to issue a national implementation plan for the Executive branch based on a phased timeline with the adoption of the directive. ISOO continues publishing requirements and providing training resources through the CUI EA website and online CUI Registry. 

5.6

Status:

Forthcoming

Information Security Oversight Office and Controlled Unclassified Information

34

The Office of the Federal Register (OFR) is planning a new release of Federalregister.gov, which will improve myFR management features and include more seamless integration between Federalregister.gov and dockets on Regulations.gov. Users will have the ability to access and fill out document comment forms directly on the Federalregister.gov site. After submitting the form, users will get a Regulations.gov tracking number and confirmation that the comment has been successfully submitted to Regulations.gov.

Update: The OFR has issued a new release of Federalregister.gov that includes a comment submission form. Users can comment on documents directly from the website and will immediately receive comment tracking information from Regulations.gov.

5.7

Status:

Implemented

Office of the Federal Register

35

The OFR is working with the Government Publishing Office on a new version of the U.S. Government Manual that will also include an accompanying mobile application.

Update: The U.S. Government Manual is now available in a more user-friendly format on GPO’s FDsys site. The mobile application project has been suspended indefinitely.

5.7

Status:

Implemented
(new version);  Cancelled
(mobile application)

Office of the Federal Register

36

The Privacy Act Issuances publication will be added to Data.gov.

Update: The 2011, 2013, and 2015 compilations are now available as XML downloads on data.gov.

5.7

Status:
 

Implemented

Office of the Federal Register

37

During Fiscal Years 2015 and 2016, the National Historical Publications and Records Commission (NHPRC) will continuously review and analyze the effectiveness of its programs and adjust them with the new grant program outcomes in mind:

• Accelerate digital literacy and citizen engagement with primary sources
• Create a nation partnership for digital government with state and local archives
• Expand online publishing of historical records

Update: During Fiscal Year 2015 and 2016 the NHPRC sponsored over 130 projects nationwide that expanded online publishing of historical records, created free online digital versions of 18th- through 20th-century historical materials, preserved born-digital materials in state and local governments, and provided Americans with more opportunities to discover and work with primary sources. Outcomes from these projects produced the following results: over 70,000 cubic feet of traditionally formatted archives and over 2,500 MB of born digital records preserved and made available for public use; over 15,000 historical documents fully transcribed, annotated, and published in print and/or online; and 1 million new digital facsimiles created from primary sources.

5.8

Status:

Implemented and ongoing

National Historical Publications and Records Commission

38

NHPRC will continue to add documents to the Founders Online project during Fiscal Years 2015 and 2016 as additional materials become available from the editorial teams that continue their work on the papers of the founding era.

Update: Since June 2015 we have added almost 9,000 new documents to Founders Online (www.founders.archives.gov), with this web tool now including over 175,000 fully searchable and transcribed documents from the founding era. Over 2.5 million users have visited Founders Online since its launch in June 2013. Educators, scholarly researchers and historians, authors, genealogists, curators, journalists, and government officials are making use of this powerful and user-friendly discovery tool on an ever-increasing basis. 

5.8

Status:

Implemented and ongoing

National Historical Publications and Records Commission