Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0571-2017-0001	2016-12-29		19	Pipeline and Hazardous Materials Safety Administration	0571	No		ITEM 010, ITEM 011	Agency-Wide	N/A	Cutoff of email will be by employee tenure.	Transfer 15 years after cut-off.	In expectation of NARA’s approval of DOT’s implementation of GRS 6.1 in conjunction with Capstone approach, DOT will capture email of all Capstone officials available in the current environment. These e-mails may date back to the inception of the agency, on November 30, 2004.	No	http://phmsa.dot.gov/about/key-officials http://www.phmsa.dot.gov/pv_obj_cache/pv_obj_id_8359B553A294C4F08CA0A7031D6861965CF70A00/filename/PHHOrgChart.pdf http://phmsa.dot.gov/pv_obj_cache/pv_obj_id_E133E6897A8D724034CA78FC868517A5F99A0300/filename/ops_orgchart.pdf	Faustine King, Faustine.King@dot.gov, 202-366-4744	Faustine King, Faustine.King@dot.gov, 202-366-4744	Administrator , 1	1	Executive Director, 1; Associate Administrator - Hazmat/Advising PHMSA's Administrator, 1; Associate Administrator - Pipeline/Advising PHMSA's Administrator, 1; Associate Administrator for Administration , 1; Office of Planning and Analytics (OPA), 1	5	Deputy Administrator to the Administrator, 1; Deputy Administrator to Associate Administrator - Hazmat, 1; Deputy Administrator to Associate Administrator - Pipeline, 1	3	Special Assistant To The Administrator, 1	1	Director Information Resources Division and Chief Information Officer, 1; Chief Financial Officer, 1	2	Dir Of Gov, Intl And Pub Affairs, 1; Supervisory EEO Specialist /Civil Rights Director , 1	2	Deputy Associate Administrator - Field Operations- Hazmat, 1; Deputy Associate Administrator-Field Operations - Pipeline, 1	2	Chief Counsel/Serve as Chief Counsel for the Pipeline and Hazardous Materials Safety Administration. , 1; Deputy Chief Counsel, 1	2	Senior Advisor to the Administrator, 1	1	N/A,		Faustine King	Approved	2016-04-27	Richard McKinney	Approved	2016-12-20	Laurence Brewer	2017-08-28