Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0463-2018-0001	2017-11-14		26	Animal and Plant Health Inspection Service	0463	No		ITEM 010, ITEM 011	Agency-Wide	All agency email in agency email accounts will be managed using GRS 6.1, Items 010 and 011. The agency will not be using Item 012.	Cutoff of email will be annual.	Transfer to NARA 15 years after cutoff.	The Capstone approach will be applied to legacy email starting in 2011 when USDA and its components implemented ProofPoint. Prior to 2011, USDA applied a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Records Disposition Authority.	No	https://www.aphis.usda.gov/about_aphis/downloads/aphis_org_chart_2015.pdf	Cathy McDuffie, cathy.a.mcduffie@aphis.usda.gov, 301-851-2626		Administrator, 1	1	Associate Administrator, Office of the Administrator, 1; Associate Administrator, Office of the Administrator, 1	2	Deputy Administrator, Legislative and Public Affairs, 1; Deputy Administrator, Animal Care, 1; Deputy Administrator, Biotechnology Regulatory Services, 1; Deputy Administrator, International Services, 1; Deputy Administrator, Marketing and Regulatory Programs-Business Services, 1; Deputy Administrator, Plant Protection and Quarantine , 1; Deputy Administrator, Policy and Program Development, 1; Deputy Administrator and Chief Veterinary Officer, Veterinary Services, 1; Deputy Administrator, Wildlife Services, 1	9	Not applicable; no positions in this category exist. , 0	0	Chief Information Officer, Office of the Administrator and Information Technology Division (MRPBS/ITD), 1; Chief Financial Officer and Director, Financial Management Division (MRBPS/FMD), 1; Chief Technology Officer, Information Technology Division (MRPBS/ITD), 1	3	Not applicable; no positions in this category exist., 1	1	Regional Director, Eastern Division, Animal Care, 1; Regional Director, Western Division, Animal Care, 1; Regional Director, Eastern Division, Investigative and Enforcement Services (MRPBS/IES), 1; Regional Director, Western Division, Investigative and Enforcement Services (MRPBS/IES), 1; Regional Director, Eastern Division, Wildlife Services, 1; Regional Director, Eastern Division, Wildlife Services, 1	6	Chief of Staff, Office of the Administrator, 1; Chief of Staff, Office of the Administrator, 1	2	Not applicable; no positions in this category exist. , 0	0	Director, Investigative and Enforcement Services (MRPBS/IES) , 1; Chairman, Advisory Committee for Animal Health, 1	2	Cathy McDuffie	Approved	2017-11-09	Don Bice	Approved	2017-11-09	Laurence Brewer	2017-12-20