| GRS 6.1-0084-2016-0001 | 2016-09-19 |  | 932 | Department of State, Foreign Service Posts | 0084 | No | | ITEM 010, ITEM 011 | Agency-Wide | 1. The Department may decide to use item 012 in the future and will submit a new form at that time.
2. Scope of RG 084 is for overseas posts only. General State Department records are in RG 059.
3. Cutoff and transfer instructions for GRS 6.1, item 10 - Cut off at the end of tenure. Transfer to the National Archives 25 years after cutoff. | | | The Department will be applying GRS 6.1 item 010 and item 011 beginning on December 31, 2016 and continuing day forward for all emails. Pursuant to question 22, section A in the aforementioned FAQ guidance, the Department will also be using GRS 23, item 7 as part of its culling strategy.
The Department will be applying GRS 6.1, item 010 to any existing legacy senior official’s emails, including its email collection that was previously maintained on disc commonly referred to as Cable Archive Retrieval System. This reflects the Department’s effort to ensure as much permanently valuable email will be transferred to NARA as possible.
The Department will not be applying GRS 6.1, item 011 or item 012 for temporary legacy emails created before December 31, 2016. The Department will be applying its other approved disposition authorities for these records pursuant to question 22, section B in the aforementioned FAQ. Please note, the Department routinely communicated with its employees concerning their records management responsibilities through Cables and Department Notices which required each employee to print-and-file and/or cross-file email records. | Yes | http://www.state.gov/r/pa/ei/rls/dos/99494.htm | Timothy J. Kootz
Department of State
KootzTJ@State.gov
(202) 203-7257 | Khalid Golden
Department of State
GoldenK@State.gov
(202) 203-7284 | Secretary of State (included in RG 059 submission), | | All Chiefs of Mission (173), 346; U.S. Representative to the Organization for the Prohibition of Chemical Weapons (2), 4; Representative of the U.S. on the Council of the International Civil Aviation Organization, 2; Representative of the U.S. to the Office of the United Nations and Other International Organizations in Geneva, 2; U.S. Representative to the United Nations Educational, Scientific, and Cultural Organization, 2; U.S. Representative to the United Nations Human Rights Council, 2; Representative of the U.S. to the Association of the Southeast Asian Nations, 2; U.S. Permanent Representative on the Council of the North Atlantic Treaty Organization, 2; Permanent Representative of the U.S. to the Organization of American States, 2; Representative of the U.S. to the Organization for Economic Cooperation and Development, 2; Permanent Representative to the Conference on Disarmament, 2; U.S. Representative to the United Nations Children's Fund, 2; Representative of the U.S. to the United Nations and the Representative of the U.S. in the Security Council of the United Nations, 2; U.S. Representative to the Commission on the Status of Women, 2; U.S. Permanent Representative to the United Nations Environment Programme and United Nations Human Settlements Programme, 2; U.S. Representative to the United Nations Agencies for Food and Agriculture, 2; Congressional Delegate, 2 | 380 | All Principal Officers (87), 174; All Deputy Chiefs of Mission (176), 352; Deputy U.S. Representative to the United Nations; Deputy U.S. Representative in the Security Council of the United Nations, 2; Deputy U.S. Permanent Representative to the United Nations Environment Programme and United Nations Human Settlements Programme, 2; Alternate U.S. Representative to the United Nations Children's Fund, 2; Deputy Permanent Representative to the Conference on Disarmament, 2; Deputy Permanent Representative to the Human Rights Council, 2; Alternate Representative of the United States of America for Special Political Affairs in the United Nations, 2; Representative of the Unites States of America on the Economic and Social Council of the United Nations, 2; Representative of the United States of America to the United Nations for United Nations Management and Reform, 2; Deputy Representative of the U.S. to the Office of the United Nations and Other International Organizations in Geneva, 2; Deputy Representative of the U.S. on the Council of the International Civil Aviation Organization, 2; Deputy Permanent Representative of the U.S. to the Organization of American States, 2; Deputy Representative of the U.S. to the Vienna Office of the United Nations and Representative of the U.S. to the International Atomic Energy Agency, 2; Public Delegate, 2 | 552 | Not applicable; no relevant positions in this category exist for RG084, 0 | 0 | Not applicable; no relevant positions in this category exist for RG084, 0 | 0 | Not applicable; no relevant positions in this category exist for RG084, | | Not applicable; no relevant positions in this category exist for RG084, 0 | 0 | Not applicable; no relevant positions in this category exist for RG084, 0 | 0 | Not applicable; no relevant positions in this category exist for RG084, 0 | 0 | Not applicable; no relevant positions in this category exist for RG084, 0 | 0 | Timothy J. Kootz | Approved | 2017-06-28 | Eric F. Stein (Director, A/GIS/IPS) | Approved | 2017-06-28 | Laurence Brewer | 2017-07-14 |