GRS 6.1-0318-2017-00012017-07-03PDF12Bureau of Engraving and Printing0318NoN/AITEM 010, ITEM 011Agency-WideBEP will not use Item 12 (3 years, Temporary) of GRS 6.1, as all employees/positions not considered to be Capstone officials (Item 10, Permanent) will be managed in accordance with Item 11 (Temporary, 7 years).Cutoff of email will be annual, Calendar Year.Transfer 15 years after cut off (Except for the Chief Technology Officer's (CTO) account). Transfer email records in the CTO's account 25 years after cut off.The Bureau will be including legacy email for items 010 and 011, dating back to approximately 2000. Earlier emails were printed and filed.NoSee AttachmentMiguel A. Martinez Email: miguel.martinez2@bep.gov Tel. # 202-874-2146Director of the Bureau of Engraving and Printing, 11Deputy Director (Chief Operating Officer), 1; Deputy Director (Chief Administrative Officer), 12Not applicable; no positions in this category exist, 00Director’s/Deputy Directors’ staff assistants do not create/receive email of permanent value on their supervisor’s behalf, 00Associate Director (Chief Information Officer), 1; Associate Director (Chief Financial Officer), 1; Associate Director (Management), 13Chief, Office of External Relations, 1; Associate Director (Manufacturing), 1; Associate Director (Quality), 1; Associate Director (Chief Technology Officer), 14Not applicable; no positions in this category exist, 00Chief Counsel , 1; Deputy Chief Counsel, 12Not applicable; no positions in this category exist, 00Not applicable; no positions in this category exist, 00Miguel A. MartinezApproved2017-07-03Kody Kinsley, Assistant Secretary for ManagementApproved2017-01-13Laurence Brewer2017-07-14
GRS 6.1-0077-2016-00012016-05-03PDF119Department of the Army: Army Chief of Engineers/ Army Corps of Engineers0077NoITEM 010Component/OfficeOffice of the Surgeon General RG 112, Army Staff RG 319, Army Secretariat RG 335, Army Special Operations Command RG 338, Army Space & Missile Defense Command RG 338, Army Surface Deployment & Distribution Command RG 338, US Army South RG 338, US Army North/5th Army RG 338, US Army Central RG 338, US Army Africa RG 338, Army Materiel Command RG 544, US Army Europe RG 549, US Army Pacific RG 550, Army Training & Doctrine Command RG 553, Army Forces Command RG 555. Other emails will be managed using standard Records Management practices based on content of the email. They will be placed into electronic folders in the Army Records Information Management System (ARIMS). Army is also pursuing other automated records management solutions with DOD and other DOD Components for use in automated processing of all electronic records.Agency will be including legacy email dating back to 2013, as the email journaling policy defined in the Army Regulation 25-400 Army Records Information Management System was in place prior to Capstone. Yeshttp://www.usace.army.mil/About/Leadership.aspxAnthony D. Crawley-Gibson, Chief, Records Management Division, Anthony.d.crawley-gibson.civ@mail.mil, 703-428-6464Anthony D. Crawley-Gibson, Chief, Records Management Division, Anthony.d.crawley-gibson.civ@mail.mil, 703-428-6464Chief of Engineers/Commanding General, Army Corps of Engineers, 22Not applicable; no positions in this category exist, Deputy Chief of Engineers/Deputy Commanding General, Army Corps of Engineers , 22Not applicable; no positions in this category exist, Not applicable; no positions in this category exist, Chief, Installation Support Community of Practice , 2; Chief, Engineering and Construction Division , 2; Chief, Interagency and International Services Division , 2; Chief, Military Programs Integration Division , 2; Chief, Operations and Regulatory Community of Practice , 2; Chief, Planning and Policy Division , 2; Chief, Programs Management Division , 2; Deputy Commanding General for Civil and Emergency Operations , 3; Deputy Commanding General for Military and International Operations , 2; Deputy Director of Research & Development , 2; Deputy Director, Engineer Research and Development Center , 2; Director Army Geospatial Center , 2; Director Construction Engineering Research Laboratory/Geospatial Center , 2; Director for Corporate Information , 3; Director of Civil Works , 2; Director of Contracting , 2; Director of Human Resources, 2; Director of Military Programs , 2; Director of Real Estate, 2; Director, Coastal and Hydraulics Laboratory , 2; Director, Cold Regions Research and Engineering Laboratory , 2; Director, Contingency Operations/Chief, Homeland Security Office , 2; Director, Environmental Laboratory , 2; Director, Information Technology Laboratory , 2; Director, Research and Development Center, 2; Director, Geotechnical and Structures Laboratory, 254Division Commander, Great Lakes and Ohio River Division , 3; Division Commander, Mississippi Valley Division , 3; Division Commander, North Atlantic Division , 2; Division Commander, Northwestern Division , 3; Division Commander, Pacific Ocean Division , 3; Division Commander, South Atlantic Division , 2; Division Commander, South Pacific Division , 2; Division Commander, Southwestern Division , 2; Division Commander, Transatlantic Division , 2; Division Programs Director, Great Lakes & Ohio River Division , 2; Division Programs Director, North Atlantic Division , 2; Division Programs Director, Northwestern Division, 2; Division Programs Director, Pacific Ocean Division , 3; Division Programs Director, South Atlantic Division, 2; Division Programs Director, South Pacific Division , 2; Division Programs Director, Southwestern Division, 2; Division Programs Director, Transatlantic Division, 2; Regional Business Director, Great Lakes & Ohio River Division, 2; Regional Business Director, Mississippi Valley Division, 2; Regional Business Director, North Atlantic Division, 2; Regional Business Director, Northwestern Division, 2; Regional Business Director, Pacific Ocean Division, 2; Regional Business Director, South Atlantic Division, 2; Regional Business Director, South Pacific Division, 2; Regional Business Director, Southwestern Division, 255Chief Counsel, Army Corps of Engineers, 2; Deputy Chief Counsel, Army Corps of Engineers, 2; Director, Resource Management, 26The Assistant Secretary of the Army (Civil Works) is covered in our Army Secretariat RG 0335 submission, Not applicable; no positions in this category exist, Anthony D. Crawley-Gibson Approved2016-04-19Gerald B. O'KeefeApproved2016-06-13Laurence Brewer2017-07-14
GRS 6.1-0361-2017-00012017-04-27PDF71Defense Logistics Agency (DLA)0361NoAllAgency-WideNot applicableCutoffs will be annual at end of calendar year. transfer when 15 years old. Classified Account Transfer: transfer when 25 years old.Agency will be including legacy email for all items being used, dating back to approximately 2005YesattachedCecilia Wiker, Cecilia.Wiker@dla.mil, 269-961-4846Director, Defense Logistics Agency, 22Vice-Director, Defense Logistics Agency, 22Not applicable, Not applicable, Director, DLA Information Operations, CIO, DLA, J6, 2; Deputy Director, DLA Information Operations, (J6), 2; Director, DLA Finance/Chief Financial Officer, DLA (J8), 2; Deputy Director, Finance, DLA (J8), 17Director, Logistics Operations, DLA (J3), 2; Deputy Director, Logistics Operations, DLA (J3), 1; Operations, Executive Director, Logistics Operations, (J31), 2; Joint Contingency Acquisition Office (JCASO), (J32), 2; Executive Director for Support, Logistics Operations, DLA (J34), 2; Director, DLA Acquisition (J7), 2; Deputy Director, DLA Acquisition (J7), 1; Director, DLA Human Resources (J1), 1; Deputy Director, DLA Human Resources (J1), 1; Program Executive Officer (PEO), DLA Information Operations (J62), 2; Joint Reserve Force, Director, DLA (J9), 2; Legislative Affairs, Director, DLA, 119DLA Troop Support, Commander, 2; DLA Troop Support, Deputy, 2; DLA Troop Support, Acquisition Executive, 1; DLA Energy, Commander, 2; DLA Energy, Deputy Commander, 2; DLA Disposition Services, Director, 2; DLA Disposition Services, Deputy Director, 2; DLA Distribution, Commander, 2; DLA Distribution, Deputy, 1; DLA Land and Maritime, Commander, 2; DLA Land and Maritime, Deputy, 1; DLA Land and Maritime, Acquisition Executive, 2; DLA Aviation, Commander, 2; DLA Aviation, Deputy, 1; DLA Aviation, Acquisition Executive, 1; DLA Central, Commander, 1; DLA Europe and Africa, Commander, 1; DLA Pacific, Commander, 229General Counsel, Director, 2; General Counsel, Deputy Director, 1; Chief of Staff, DLA, 2; Inspector General, DLA, 1; Intelligence, Director, DLA, 2; Public Affairs, Director, DLA, 1; Strategic Plans and Policy, Director, DLA (J5), 2; DLA Installation Support, Director, 112Not applicable, Not applicable, Agency Records Officer, Cecilia WikerApproved2016-11-01Deputy DoD SAO, Karin E. AppelApproved2017-03-08Laurence Brewer2017-07-14
GRS 6.1-0288-2016-00012016-05-09PDF15National Endowment for the Humanities (NEH)0288NoITEM 010, ITEM 011Agency-WideNEH will utilize items 010 and 011. Accounts for roles identified in this document are accounts to be treated as permanent records (item 010); all other NEH email accounts will be managed under the retention policies described for item 011. In all cases, emails will be managed within the live email system. Cutoff of email will be by employee tenure.Transfer when 15 years old. NEH will implement the Capstone policy here on a day-forward basis from the approval of this form NA-1005. NEH will transfer legacy email, dating back to approximately 2009. Prior to 2009, NEH implemented a print and file policy. Nohttp://www.neh.gov/about/organizationJesse A. Johnston, jjohnston@neh.gov, (202) 606-8250Chairperson, 22Assistant Chairperson for Programs, 1; Assistant Chairperson for Planning and Operations, 1; Assistant Chairperson for Partnership and Strategic Initiatives, 13Deputy Chairperson, 11Special Assistant to the Chairperson, 11Chief Information Officer, 11Director of Communications, 1; Director of Congressional Affairs, 12Not applicable; NEH has no regional offices or officials., 00General Counsel, 1; Inspector General, 1; Chief of Staff, 1; Senior Advisor to the Chairperson, 14Not applicable; no positions in this category exist. , 00White House Liaison and Chairperson's Strategic Handler, 11Jesse A. JohnstonApproved2017-05-09Jeff ThomasApproved2016-09-14Laurence Brewer2017-07-14
GRS 6.1-0059-2016-00012016-09-20PDF781Department of State0059NoITEM 010, ITEM 011Agency-Wide1. The number of positions identified on the NA 1005 may not always match the number of accounts being actively journaled. This is due to vacant positions or because one person may be serving in multiple roles, e.g., the Under Secretary for Management also occupies the Chief Financial Officer role. 2. The planned email management system will be deployed Agency-wide. However, a separate NA 1005 is being submitted for overseas posts because they are part of a separate record group (RG 084). 3. The Department may decide to use item 012 in the future and will submit a new form at that time. 4. Positions listed in Category 2 are those considered broadly equivalent to an Assistant Secretary. 5. Positions listed in Category 3 are those considered broadly equivalent to a Deputy Assistant Secretary. 6. Positions that might fall under Categories 5, 6, 8 and 9, are included in our listings for Categories 2 and 3 due to their elevated billet within the Department of State. 7. Certain positions have an additional classified account (three total) due to the nature of their work. These positions have been identified for S, D, M, INR, and DS and are reflected within the account totals. Cutoff Instructions for GRS 6.1, item 10 - Cut off at the end of tenure. Transfer to the National Archives 25 years after cut off.The Department will be applying GRS 6.1 item 010 and item 011 beginning on December 31, 2016 and continuing day forward for all emails. Pursuant to question 22, section A in the aforementioned FAQ guidance, the Department will also be using GRS 23, item 7 as part of its culling strategy.   The Department will be applying GRS 6.1, item 010 to any existing legacy senior official’s emails, including its email collection that was previously maintained on disc commonly referred to as Cable Archive Retrieval System. This reflects the Department’s effort to ensure as much permanently valuable email will be transferred to NARA as possible.   The Department will not be applying GRS 6.1, item 011 or item 012 for temporary legacy emails created before December 31, 2016. The Department will be applying its other approved disposition authorities for these records pursuant to question 22, section B in the aforementioned FAQ.  Please note, the Department routinely communicated with its employees concerning their records management responsibilities through Cables and Department Notices which required each employee to print-and-file and/or cross-file email records.Yeshttp://www.state.gov/r/pa/ei/rls/dos/99494.htm Timothy J. Kootz KootzTJ@State.gov (202) 203-7257Khalid Golden Department of State GoldenK@State.gov (202) 203-7284Secretary of State, 33All Deputy Secretaries of State (2), 6; All Under Secretaries of State(6), 13; All Assistant Secretaries (24), 50; Legal Adviser , 2; Comptroller, 2; All Special Envoys and Representatives(37), 74; Chief of Staff - Office of the Secretary , 3; Chief Information Officer, 2; Chief of Protocol, 2; All Ambassadors at Large (6), 12; Medical Director, 2; Inspector General, 2; Counselor of the Department, 2; Special Assistant to Secretary and Executive Secretary of the Department, 3; Chief Economist, 2; U.S. Coordinator for International Communications and Information Policy, 2; Lead Coordinator for Iran Nuclear Implementation, 2; Coordinator for Cyber Issues, 2; Coordinator for Sanctions Policy, 2; Coordinator for Threat Reduction Programs, 2; Fissile Material Negotiator and Senior Cutoff Coordinator, 2; International Information Programs Coordinator, 2; Israel and the Palestinian Authority, U.S. Security Coordinator, 2; Coordinator For the Center for Strategic Counterterrorism Communications(Global Engagement Center), 2; Director - M/PRI - Management Policy, Rightsizing, and Innovation, 2; Director - FSI - Foreign Service Institute, 2; Director - S/OCR - Office of Civil Rights, 2; Director - F - Foreign Assistance, 2; Director - BP - Budget and Planning, 2; Director - OBO - Overseas Building Operations, 2; Director -S/P - Policy Planning, 2; Director General of the Foreign Service and Director of Human Resources - DGHR, 2; Director of Diplomatic Outreach, Office of Global Food Security , 2; Director -M/OFM - Office of Foreign Missions, 2; Director of the Afghanistan and Pakistan Strategic Partnership Office , 2; Director of Economic Policy, Analysis and Public Diplomacy , 2; Director for Major Events and Conferences , 2; Coordinator of Counterterrorism, 2; Senior Coordinator for International Information Technology Diplomacy, 2; Senior Coordinator for Security Infrastructure, 2; Senior Coordinator for Global Criminal Justice, 2; Special Coordinator for Tibetan Issues, 2; Department Spokesperson, 2233All Deputy Assistant Secretaries (95), 198; All Principal Deputy Assistant Secretaries (24), 46; Deputy Executive Secretaries- S/ES (5) , 10; Deputy Legal Adviser (3), 6; Deputy Chiefs of Protocol (2), 4; Deputy Chief Information Officers (5), 10; Principal Deputy Chief Information Officer, 2; Executive Assistants to the Deputy and Under Secretaries (8), 16; Deputy Inspector General , 2; Director of Mental Health Services , 2; Deputy Comptrollers(2), 4; Coordinator of U.S. Assistance to Europe and Eurasia, 2; Deputy Chief of Staff - Office of the Secretary(2), 4; Deputy Directors - OBO - Overseas Building Operations(2), 4; Deputy Director - BP/OBA - Office of Budget and Analysis, 2; Deputy Director - S/OCR - Office of Civil Rights, 2; Deputy Director - FSI - Foreign Service Institute, 2; Deputy Director - S/P Policy Planning, 2; Deputy Director - BP - Payments Division, 2; Principal Deputy Director - OBO - Overseas Building Operations, 2; Principal Deputy Director - J/TIP - Trafficking in Persons, 2; Principal Deputy Director - S/P - Policy Planning, 2; Principal Deputy Legal Adviser, 2; Deputy Director - M/PRI - Management Policy, Rightsizing, and Innovation, 2; Deputy Director - Office of Foreign Assistance, 2; Haiti Special Coordinator, 2; Deputy Coordinator for Platforms - IIP/PL, 2; Deputy Coordinator for Products - IIP/PD, 2; Deputy Counterterrorism Coordinator For Homeland Security, Screening, and Designations , 2; Deputy Counterterrorism Coordinator for Operations Policy & Military Coordination, 2; Deputy Counterterrorism Coordinator for Regional and Multilateral Affairs, 2; Deputy Global Aids Coordinator, 2; Deputy Transparency Coordinator, 2; Principal Deputy Coordinator for International Information Programs, 2; Principal Deputy Coordinator for Counter Terrorism, 2; Associate Comptroller, 2; Deputy Special Envoy for Israeli-Palestinian Negotiations, 2; Deputy Medical Director, 2; Senior Representative to Minsk Negotiations, 2; U.S. Senior Official to the Asia-Pacific Economic Cooperation(APEC), 2; Personal Representative on on Issues related to Northern Ireland, 2; Director of the Diplomatic Security Command Center , 2; Deputy Coordinator for Programs - IIP/PR, 2; Transparency Coordinator, 2; Director - R/PPR - Policy Planning and Resources for Public Diplomacy and Public Affairs, 2; Director of Strategic Information in the Office of the Global Aids Coordinator, 2; Procurement Executive, 2; Director of Clinical Services, 2; Managing Director for International Media Engagement , 2380Special Assistants/Staff Assistants - Office of the Secretary (9), 2727Positions are included in Categories 2 and 3. See Scope Comments above, page 2., White House Liaison, 2; Director - Quadrennial Diplomacy and Development Review , 24Positions which meet the definition of category 7 are included in the submission NA-1005, GRS 6.1-0084-2016-0001 for Record Group 84, Chief Speechwriter, 2; Ombudsman, 2; Special Advisor to Children's Issues, 2; All Senior Advisors For the Secretary, Deputy Secretary, Under Secretaries, and Assistant Secretaries (48), 96; Special Advisor for International Disabilities Rights, 2; Special Advisor for Religious Minorities in the Near East and South/Central Asia, 2; Special Advisor for Global Youth Issues, 2; Special Advisor for Holocaust Issues, 2; Science and Technology Advisor, 2; Special Advisor for Secretary Initiatives, 2; Special Advisor for Nonproliferation and Arms Control, 2; Special Advisor to the Special Representative for Afghanistan and Pakistan, 2; Senior Advisor to the Special Envoy for the Arctic, 2120Chairman, U.S. Advisory Commission on Public Diplomacy, 2; Vice Chairman, U.S. Advisory Commission on Public Diplomacy, 4; Commissioner, U.S. Advisory Commission on Public Diplomacy, 814Not applicable; no relevant positions in this category exist for RG059, Timothy J. KootzApproved2017-06-28Eric F. Stein (Director, A/GIS/IPS)Approved2017-06-28Laurence Brewer2017-07-14
GRS 6.1-0434-2017-00012016-12-21PDF260Department of Energy0434NoAllAgency-WideThis submission represents the consolidated Department of Energy code 434. DOE will also be submitting forms for additional departmental components for NNSA, EIA, and PMA's using codes 434. Cutoff of email will be by employee tenure. Transfer when 15 years old.No legacy email exists for this agency, as traditional records management with a print-and-file policy was enforced prior to Capstone adoption.YesPlease see attached organizational charts.Troy Manigault, troy.manigault@hq.doe.gov, 301-903-9926.William Hunt, william.hunt@hq.doe.gov, 202-586-8695.Secretary of Energy, 22Assistant Secretary, Office of Electricity Delivery & Energy Reliability, 2; Assistant Secretary, Office of Energy Efficiency and Renewable Energy, 2; Assistant Secretary, Office of Environmental Management, 2; Assistant Secretary, Office of Fossil Energy, 2; Assistant Secretary, Office of Nuclear Energy, 2; Assistant Secretary, Office of Congressional and Intergovernmental Affairs, 2; Associate Under Secretary for Environment, Health, Safety, and Security, 2; Assistant Secretary, Office of Internatinal Affairs, 2; Under Secretary for Management and Performance, Department of Energy, 2; Under Secretary for Science & Energy, Department of Energy, 220Deputy Secretary, Department of Energy, 2; Principal Deputy Assistant Secretary, Office of Electricity Delivery & Energy Reliability, 2; Deputy Assistant Secretary for Advanced Grid Research & Development, Office of Electricity Delivery & Energy Reliability, 2; Deputy Assistant Secretary for Transmission Permitting & Technical Assistance, Office of Electricity Delivery & Energy Reliability, 2; Deputy Assistant Secretary for Infrastructure Security & Energy Restoration, Office of Electricity Delivery & Energy Reliability, 2; Principal Deputy Assistant Secretary, Office of Energy Efficiency and Renewable Energy, 2; Deputy Assistant Secretary, Office of Transportation, Office of Energy Efficiency and Renewable Energy, 2; Deputy Assistant Secretary, Office of Renewable Power,Office of Energy Efficiency and Renewable Energy, 2; Deputy Assistant Secretary, Office of Energy Efficiency, Office of Energy Efficiency and Renewable Energy, 2; Deputy Assistant Secretary, Office of Operations, Office of Energy Efficiency and Renewable Energy, 2; Principal Deputy Assistant Secretary, Office of Environmental Management, 2; Associate Principal Deputy Assistant Secretary for Corporate Services, Office of Environmental Management, 2; Associate Principal Deputy Assistant Secretary for Field Operations, Office of Environmental Management, 2; Associate Principal Deputy Assistant Secretary for Regulatory & Policy Affairs, Office of Environmental Management, 2; Deputy Assistant Secretary for Resource Management, Office of Environmental Management, 2; Deputy Assistant Secretary for Acquisition & Project Management, Office of Environmental Management, 2; Deputy Assistant Secretary for Safety, Security, and Quality Assurance, Office of Environmental Management, 2; Deputy Assistant Secretary for Waste and Materials Management, Office of Environmental Management, 2; Principal Deputy Assistant Secretary, Office of Fossil Energy, 2; Deputy Assistant Secretary for Clean Coal & Carbon Management, Office Fossil Energy, 2; Deputy Assistant Secretary for Oil & Natural Gas, Office Fossil Energy, 2; Deputy Assistant Secretary for Petroleum Reserves, Office of Fossil Energy, 2; Deputy Assistant Secretary for Business Operations, Office of Fossil Energy, 2; Associate Principal Deputy Assistant Secretary, Office of Nuclear Energy, 2; Deputy Assistant Secretary for Nuclear Facility Operations, Office of Nuclear Energy, 2; Deputy Assistant Secretary for Science and Technology Innovation, Office of Nuclear Energy, 2; Deputy Assistant Secretary for Fuel Cycle Technologies, Office of Nuclear Energy, 2; Deputy Assistant Secretary for International Nuclear Energy Policy and Cooperation, Office of Nuclear Energy, 2; Deputy Assistant Secretary for Nuclear Reactor Technologies, Office of Nuclear Energy, 2; Principal Deputy Assistant Secretary, Office of Congressional and Intergovernmental Affairs, 2; Deputy Assistant Secretary for House Affairs, Office of Congressional and Intergovernmental Affairs, 2; Deputy Assistant Secretary for Senate Affairs, Office of Congressional and Intergovernmental Affairs, 2; Deputy Assistant Secretary for Intergovernmental and External Affairs, Office of Congressional and Intergovernmental Affairs, 2; Deputy Associate Under Secretary for Environment, Health, Safety and Security, 2; Principal Deputy Assistant Secretary, Office of International Affairs, 2; Deputy Assistant Secretary for Africa, Middle East, Europe, & Eurasia, Office of International Affairs, 2; Deputy Assistant Secretary for Asia and the Americas, Office of International Affairs , 2; Deputy Assistant Secretary for International Climate & Technology, Office of International Affairs, 2; Deputy Under Secretary for Management and Performance, 2; Deputy Under Secretary for Science & Energy, 2; Associate Deputy Assistant Secretary for Resource Management, Office of Environmental Management , 2; Associate Deputy Assistant Secretary for Acquisition & Project Management, Office of Environmental Management, 284Not applicable, no positions in this category exist., Chief Operating Officer, Office of Loan Program, 2; Chief Operating Officer, Office of Nuclear Energy, 2; Chief Financial Officer, Department of Energy, 2; Chief Human Capital Officer, Department of Energy, 2; Chief Information Officer, Department of Energy, 210Director, Office of Advanced Research Projects Agency- Energy, 2; Executive Director, Office of Loan Programs, 2; Director, Office of Indian Energy Policy and Programs, 2; Director, Office of Legacy Management, 2; Director, Office of Science, 2; Director, Office of Economic Impact and Diversity, 2; Director, Office of Energy Policy and Systems Analysis, 2; Director, Office of Enterprise Assessments, 2; Director, Office of Hearings and Appeals, 2; Director, Office of Intelligence and Counterintelligence, 2; Director, Office of Management, 2; Director, Office of Project Management Oversight and Assessments, 2; Director, Office of Public Affairs, 2; Director, Office of Small and Disadvantaged Business Utilization, 2; Director, Office of Technology Transitions, 2; Director , Human Capital Management, 2; Manager, Ames Site Office, 2; Manager, Argonne Site Office, 2; Manager, Brookhaven Site Office, 2; Manager, Fermi Site Office, 2; Manager, Idaho Operations Office, 2; Manager, Berkeley Site Office, 2; Director, National Energy Technology Laboratory, 2; Director, Oak Ridge Institute for Science and Education, 2; Manager, Oak Ridge Site Office , 2; Manager, Pacific Northwest Site Office , 2; Manager, Princeton Site Office, 2; Manager, SLAC Site Office, 2; Manager, Savannah River Operations Office, 2; Director, Savannah River Ecology Laboratory, 2; Manager, Thomas Jefferson Site Office, 2; Director, Radiological and Environmental Sciences Laboratory, 2; Manager, Los Alamos Field Office (EM-LA), 2; Manager, Carlsbad Field Office, 2; Director, Environmental Management Consolidated Business Center, 2; Manager, Chicago Office, 2; Director, Golden Field Office, 2; Manager, Oak Ridge Office of Environmental Management, 2; Manager, Office of River Protection, 2; Manager, Portsmouth/Paducah Project Office, 2; Manager, Richland Operations Office , 2; Manager, West Valley Demonstration Project Office, 284Not applicable; no positions in this category exist., Chief of Staff, Office of the Secretary, 2; Chief of Staff, Office of the Deputy Secretary, 2; Chief of Staff, Office of Energy Efficiency and Renewable Energy, 2; Chief of Staff, Office of Environmental Management, 2; Chief of Staff, Office of Fossil Energy, 2; Inspector General, 2; Chief of Staff, Office of Management, 2; General Counsel, 2; Chief of Staff, Under Secretary for Science & Energy, 218Political Special Advisor Appointee, Office of Economic Impact and Diversity, 22Deputy Director for Technology, Office of Advanced Research Projects Agency - Energy, 2; Deputy Director for Operations, Office of Advanced Research Projects Agency - Energy, 2; Deputy Director for Commercialization,Office of Advanced Research Projects Agency - Energy, 2; Deputy Director, Office of Indian Energy Policy and Programs, 2; Deputy Director, Office of Legacy Management, 2; Deputy Director for Field Operations, Office of Science, 2; Deputy Director for Science Programs, Office of Science, 2; Deputy Director for Resource Management, Office of Science, 2; Principal Deputy Director, Office of Economic Impact and Diversity, 2; Principal Deputy Director, Office of Energy Policy and Systems Analysis, 2; Deputy Director, Office of Enterprise Assessments, 2; Deputy Director, Office of Hearings and Appeals, 2; Deputy Director, Office of Project Management Oversight and Assessments, 2; Deputy Director, Office of Public Affairs, 2; Deputy Director, Office of Small and Disadvantaged Business Utilization, 2; Deputy Chief Financial Officer, 2; Deputy Chief Human Capital Officer, 2; Principal Deputy Chief Information Officer for Cyber, 2; Principal Deputy Chief Information Officer for Information Resource Management, 2; Deputy General Counsel, 240Troy ManigaultApproved2016-12-07Michael JohnsonApproved2016-12-16Laurence Brewer2017-07-14
GRS 6.1-0084-2016-00012016-09-19PDF932Department of State, Foreign Service Posts0084 NoITEM 010, ITEM 011Agency-Wide1. The Department may decide to use item 012 in the future and will submit a new form at that time. 2. Scope of RG 084 is for overseas posts only. General State Department records are in RG 059. 3. Cutoff and transfer instructions for GRS 6.1, item 10 - Cut off at the end of tenure. Transfer to the National Archives 25 years after cutoff.The Department will be applying GRS 6.1 item 010 and item 011 beginning on December 31, 2016 and continuing day forward for all emails. Pursuant to question 22, section A in the aforementioned FAQ guidance, the Department will also be using GRS 23, item 7 as part of its culling strategy.   The Department will be applying GRS 6.1, item 010 to any existing legacy senior official’s emails, including its email collection that was previously maintained on disc commonly referred to as Cable Archive Retrieval System. This reflects the Department’s effort to ensure as much permanently valuable email will be transferred to NARA as possible.   The Department will not be applying GRS 6.1, item 011 or item 012 for temporary legacy emails created before December 31, 2016. The Department will be applying its other approved disposition authorities for these records pursuant to question 22, section B in the aforementioned FAQ.  Please note, the Department routinely communicated with its employees concerning their records management responsibilities through Cables and Department Notices which required each employee to print-and-file and/or cross-file email records.Yeshttp://www.state.gov/r/pa/ei/rls/dos/99494.htmTimothy J. Kootz Department of State KootzTJ@State.gov (202) 203-7257Khalid Golden Department of State GoldenK@State.gov (202) 203-7284Secretary of State (included in RG 059 submission), All Chiefs of Mission (173), 346; U.S. Representative to the Organization for the Prohibition of Chemical Weapons (2), 4; Representative of the U.S. on the Council of the International Civil Aviation Organization, 2; Representative of the U.S. to the Office of the United Nations and Other International Organizations in Geneva, 2; U.S. Representative to the United Nations Educational, Scientific, and Cultural Organization, 2; U.S. Representative to the United Nations Human Rights Council, 2; Representative of the U.S. to the Association of the Southeast Asian Nations, 2; U.S. Permanent Representative on the Council of the North Atlantic Treaty Organization, 2; Permanent Representative of the U.S. to the Organization of American States, 2; Representative of the U.S. to the Organization for Economic Cooperation and Development, 2; Permanent Representative to the Conference on Disarmament, 2; U.S. Representative to the United Nations Children's Fund, 2; Representative of the U.S. to the United Nations and the Representative of the U.S. in the Security Council of the United Nations, 2; U.S. Representative to the Commission on the Status of Women, 2; U.S. Permanent Representative to the United Nations Environment Programme and United Nations Human Settlements Programme, 2; U.S. Representative to the United Nations Agencies for Food and Agriculture, 2; Congressional Delegate, 2380All Principal Officers (87), 174; All Deputy Chiefs of Mission (176), 352; Deputy U.S. Representative to the United Nations; Deputy U.S. Representative in the Security Council of the United Nations, 2; Deputy U.S. Permanent Representative to the United Nations Environment Programme and United Nations Human Settlements Programme, 2; Alternate U.S. Representative to the United Nations Children's Fund, 2; Deputy Permanent Representative to the Conference on Disarmament, 2; Deputy Permanent Representative to the Human Rights Council, 2; Alternate Representative of the United States of America for Special Political Affairs in the United Nations, 2; Representative of the Unites States of America on the Economic and Social Council of the United Nations, 2; Representative of the United States of America to the United Nations for United Nations Management and Reform, 2; Deputy Representative of the U.S. to the Office of the United Nations and Other International Organizations in Geneva, 2; Deputy Representative of the U.S. on the Council of the International Civil Aviation Organization, 2; Deputy Permanent Representative of the U.S. to the Organization of American States, 2; Deputy Representative of the U.S. to the Vienna Office of the United Nations and Representative of the U.S. to the International Atomic Energy Agency, 2; Public Delegate, 2552Not applicable; no relevant positions in this category exist for RG084, 00Not applicable; no relevant positions in this category exist for RG084, 00Not applicable; no relevant positions in this category exist for RG084, Not applicable; no relevant positions in this category exist for RG084, 00Not applicable; no relevant positions in this category exist for RG084, 00Not applicable; no relevant positions in this category exist for RG084, 00Not applicable; no relevant positions in this category exist for RG084, 00Timothy J. KootzApproved2017-06-28Eric F. Stein (Director, A/GIS/IPS)Approved2017-06-28Laurence Brewer2017-07-14
GRS 6.1-0387-2017-00012016-12-23PDF20Department of Energy, Southwestern Power Administration (SWPA)0387NoITEM 010, ITEM 011Agency-WideSWPA will only be using items 010 and 011Cutoff of email will be by employee tenure.Transfer of email to NARA 15 years after cutoff.No legacy email exists for this agency, as traditional records management with a print-and-file policy was enforced prior to Capstone adoption.Nohttp://www.swpa.gov/PDFs/boxorg.pdf?v=2016Steve Wall, steve.wall@swpa.gov, 918-595-6651Steve Wall, steve.wall@swpa.gov, 918-595-6651Administrator, 11Not applicable; no positions in this category exist., Deputy Administrator, 1; Deputy Assistant Administrator / Power Marketing Administrator Liason, 12Executive Assistant, 11Senior Vice President Corporate Compliance, 1; Senior Vice President / Chief Operating Officer`, 1; Chief Information Officer, 1; Chief Financial Officer, 14Not applicable; no positions in this category exist., Not applicable; no positions in this category exist., General Counsel, 1; Equal Employment Opportunity Program Manager, 1; Vice President of Operations, 1; Director/Program Manager of Maintenance, 1; Director of System Protection and Communications, 1; Director of Transmission Engineering and Planning, 1; Senior Human Resources Business Partner, 1; Compliance Supervisor of Reliability Compliance, 1; Director of Environmental, Health, Safety and Security, 1; Vice President of Power Marketing and Transmission Strategy, 1; Director of Acquisitions and Facility Services, 1; Director of Resources and Rates, 112Not applicable; no positions in this category exist., Not applicable; no positions in this category exist., Chief Information Officer Steve J WallApproved2017-03-17Administrator Scott CarpenterApproved2017-03-17Laurence Brewer2017-07-14
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