Capstone GRS

Number	Received Date	PDF Form	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	Previous Tracking Number	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Whom should NARA contact if there any questions	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 7 Total Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Category 10 Total Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS 6.1-0591-2018-0001	2018-03-13		4	Denali Commission	0591	No	n/a	All	Agency-Wide	N/A	Cutoff of email will be by employee tenure.	Transfer when 20 years old.	No legacy email exists for this agency, as traditional records management with a print-and-file policy was enforced prior to Capstone adoption.	No	Attached separately	Elinda Hetemi, ehetemi@denali.gov, 907-271-1414	Elinda Hetemi, ehetemi@denali.gov, 907-271-1414	Federal Co-Chair, 1	1	N/A,		N/A,		N/A,		Chief Financial Officer, 1	1	Director of Programs, 1	1	N/A,		General Counsel, 1	1	N/A,		N/A,		Administrative Specialist, Elinda Hetemi	Approved	2018-02-08	CFO, Corrine Eilo	Approved	2018-02-08	Laurence Brewer	2018-06-01
GRS 6.1-0508-2017-0001	2017-01-10		4	Vietnam Education Foundation	0508	No	Not Applicable	ITEM 010, ITEM 011	Agency-Wide	Agency will provide the email of Capstone officials in agreement with the agency's official Records Disposition Authority document, namely the Executive Director and Country Director.	Cut off files at the end of the fiscal year.	Transfer to the National Archives 15 years after cutoff.	Agency will be includeing legacy email, dating back to approximately 2003 or earliest available.	No	Please see additional attached document for agency organization chart	Thomas Kraemer, thomaskraemer@vef.gov, (571) 800-9576	Thomas Kraemer, thomasdraemer@vef.gov, (571) 800-9576	Executive Director, 1	1	Country Director, 1	1			Not applicable, due to small agency size, additional categories deemed unnecessary,		Not applicable; due to small agency size, additional categories deemed unnecessary,		Director of Finance and Accounting, 1; Senior Program Officer, 1	2	Not applicable; due to small agency size, additional categories deemed unnecessary,		Not applicable; due to small agency size, additional categories deemed unnecessary,		Not applicable; due to small agency size, additional categories deemed unnecessary,		Not applicable; due to small agency size, additional categories deemed unnecessary,		Director of Finance and Accounting, Thomas Kraemer	Approved	2016-12-14	Executive Director, Sandy Dang	Approved	2016-12-14	Laurence Brewer	2017-09-07