| GRS 6.1-0478-2017-0001 | 2017-01-26 |  | 137 | U.S. Office of Personnel Management | 0478 | No | | ITEM 010, ITEM 011 | Agency-Wide | All electronic messages will be managed under item 010 or 011. Item 012 does not meet OPM's business needs. | Cutoff will be by employee tenure. | Transfer when 15 years old. | No legacy email exists at OPM, as traditional records management with print-and-file was the policy prior to Capstone adoption. | No | https://www.opm.gov/about-us/our-people-organization/organizational-chart/ | Bethany Lynn Letalien, bethany.letalien@opm.gov, 202-606-2242 | | OPM Director, 2 | 2 | Director, Congressional, Legislative and Intergovernmental Affairs, 1; Director, Diversity and Inclusion, 1; Director, Equal Employment Opportunity, 1; Associate Director, Employee Services, 1; Director, Executive Secretariat, 1; Chair, Federal Prevailing Rate Advisory Committee, 1; Director, Facilities, Security and Emergency Management, 1; Director, Healthcare and Insurance, 1; Associate Director, Human Resources Solutions, 1; Associate Director, Merit System Accountability and Compliance, 1; Director, National Background Investigations Bureau, 1; Director, Office of Communications, 1; Associate Director, Retirement Services, 1; Director, Planning and Policy Analysis, 1; Senior Procurement Executive, 1 | 15 | Deputy Associate Director, Employee Services, OPM Human Resources and Deputy Chief Human Capital Officer, 1; Deputy Associate Director, Employee Services, Recruitment and Hiring, 1; Deputy Associate Director, Employee Services, Partnership and Labor Relations, 1; Deputy Associate Director, Employee Services, Pay and Leave, 1; Deputy Associate Director, Employee Services, SES and Performance Management, 1; Assistant Director, Employee Services, Strategic Workforce Planning, 1; Principal Deputy Associate Director, Employee Services, 1; Assistant Director, Healthcare and Insurance, National Healthcare Operations, 1; Chief Medical Officer, Healthcare and Insurance, 1; Deputy Assistant Director, Healthcare and Insurance, National Healthcare Operations, 1; Deputy Associate Director, Human Resources Solutions, Human Resources Strategy and Evaluation Solutions, 1; Deputy Associate Director, Human Resources Solutions, Federal Staffing, 1; Deputy Associate Director, Human Resources Solutions, Training and Management Assistance, 1; Deputy Associate Director, Human Resources Solutions, Management Services, 1; Director, Federal Executive Institute, 1; Deputy Associate Director, Merit System Accountability and Compliance, 1; Director, Combined Federal Campaign, 1; Director, Internal Oversight and Compliance, 1; Deputy Assistant Director, National Background Investigations Bureau, Quality Oversight, 1; Deputy Director, National Background Investigations Bureau, Suitability, 1; Deputy Assistant Director, National Background Investigations Bureau, Field Operations, 1; Deputy Assistant Director, National Background Investigations Bureau, Strategic Sourcing, 1; Deputy Assistant Director, National Background Investigations Bureau, Policy, Strategy and Business Transactions, 1; Deputy Assistant Director, National Background Investigations Bureau, Engagements and Customer Service, 1; Deputy Assistant Director, National Background Investigations Bureau, Federal Investigation Records Enterprise, 1; Deputy Director, National Background Investigations Bureau, 1; Deputy Director, Office of Communications, 1; Executive Director, Chief Human Capital Officers Council, 1; Assistant Director, Office of Public Engagement, 1; Deputy Director, Planning and Policy Analysis, Actuary, 1; Deputy Director, Planning and Policy Analysis, 1; Deputy Associate Director, Retirement Services, Retirement Operations, 1; Deputy Associate Director, Retirement Services, Administration, 1; Deputy Director, Congressional, Legislative and Intergovernmental Affairs, 1; Deputy Assistant Director, Retirement Services, Retirement Operations, 2; Chief, Legislative Affairs, 1; Chief, Constituent Services, 1 | 38 | Administrative Assistant, Congressional, Legislative and Intergovernmental Affairs, 1; Executive Assistant, Employee Services, 1; Special Assistant to the Deputy Associate Director, Employee Services, Recruitment and Hiring, 1; Executive Assistant, Facilities, Security and Emergency Management, 1; Staff Assistant, Healthcare and Insurance, National Healthcare Operations, 3; Staff Assistant, Healthcare and Insurance, Federal Employee Insurance Operations, 1; Staff Assistant, Human Resources Solutions, 1; Staff Assistant, Combined Federal Campaign, 3; Staff Assistant, Merit System Accountability and Compliance, 1; Executive Assistant, National Background Investigations Bureau, 1; Executive Assistant to the Director, 1; Executive Assistant to the Chief Management Officer, 1; Special Assistant to the Director, 2; Staff Assistant, Planning and Policy Analysis, 1; Executive Assistant, Retirement Services, Retirement Operations, 1; Executive Assistant, Retirement Services, Administrative Operations, 1; Staff Assistant, Retirement Services, Administrative Operations, 2 | 23 | Associate Chief Financial Officer for Financial Systems Management, 1; Associate Chief Financial Officer for Financial Services, 1; Associate Chief Financial Officer for Budget and Performance, 1; Chief Financial Officer, 1; Deputy Chief Financial Officer, 1; Associate Chief Information Officer, Strategy and Policy, 1; Associate Chief Information Officer, Federal Information Technology Business Solutions, 1; Associate Chief Information Officer, Federal Data Solutions, 1; Associate Chief Information Officer, Enterprise Infrastructure Solutions, 1; Associate Chief Information Officer, 1; Chief Information Officer, 1; Chief Information Security Officer, 1; Chief Learning Officer, 1; Chief Privacy Officer, National Background Investigations Bureau, 1; Chief Information Technology Management Officer, National Background Investigations Bureau, 1; Chief Operating Officer, 1; Chief Management Officer, 1; Deputy Chief Operating Officer, 1; Chief Privacy Officer, 1; Deputy Performance Improvement Officer, 1 | 20 | Director, Human Resources Line of Business, 1 | 1 | Not applicable; field offices report to headquarters., | | Senior Advisor, Healthcare and Insurance, 1; Senior Advisor, Healthcare and Insurance, National Healthcare Operations, 1; Senior Advisor, Healthcare and Insurance, Federal Employee Insurance Operations, 1; Assistant Inspector General for Audits, 1; Assistant Inspector General for Legal Affairs, 1; Assistant Inspector General for Management, 1; Assistant Inspector General for Investigations, 1; Deputy Assistant Inspector General for Investigations, 1; Deputy Assistant Inspector General for Audits, 2; Deputy Assistant Inspector General for Management, 1; Deputy Inspector General, 1; Inspector General, 1; Counsel to the Inspector General, 1; Digital Director, Office of Communications, 1; Press Secretary, 1; Senior Speechwriter, 1; Chief of Staff, 1; Deputy Chief of Staff, 1; Director of Advance, 1; Senior Advisor to the Director, 3; Senior Advisor to the Director for Health Policy, 1; Cybersecurity and Information Technology Advisor to the Director, 1; Associate General Counsel, 1; Deputy General Counsel, 2; General Counsel, 1; Special Counsel and Advisor to the General Counsel, 1; Senior Advisor on Research and Evaluation, Planning and Policy Analysis, 1; Senior Advisor for Suitability, Fitness and Credentialing, National Background Investigations Bureau, 1; Chief of Staff, National Background Investigations Bureau, 1; Senior Advisor on Information Technology Initiatives, Retirement Services, 1 | 34 | Not applicable; no positions in this category., | | Staff Assistant, Chief Financial Officer, 1; Special Assistant to the Chief Information Officer, 1; Executive Assistant to the Chief of Staff, 1; Staff Assistant, Office of the General Counsel, 1 | 4 | Bethany Lynn Letalien | Approved | 2016-12-28 | David L. DeVries | Approved | 2017-01-24 | Laurence Brewer | 2017-04-06 |
| GRS 6.1-0101-2017-0001 | 2017-09-01 | | 55 | Office of the Comptroller of the Currency (OCC) | 0101 | No | | ITEM 010, ITEM 011 | Agency-Wide | All OCC email accounts will be covered by either item 010 or 011. No OCC email accounts will be covered by item 012. | Cut off email annually at end of calendar year. | Effective December 31, 2016, OCC employees' emails (while serving in positions designated as Capstone Officials) will be transfered to NARA when 15 years old. | OCC’s email policy prior to December 31, 2016 required managing email records by content and use, and filing in a recordkeeping system (paper or electronic) that met federal requirements. Upon NARA approval of this NA 1005, OCC will do the following with extant emails residing in OCC’s email system: Capstone Officials’ emails will be transferred to NARA in 2031 (15 years from 2016). For Non-Capstone Officials, OCC will use the disposition authority of GRS 6.1 item 011 to delete emails when 10 years old. | No | See attached. | Charles Baumgardner, charles.baumgardner@occ.treas.gov, and 202-649-6876. | | Comptroller of the Currency, 1 | 1 | Senior Deputy Comptroller (SDC) Chief of Staff , 1; SDC Chief National Bank Examiner, 1; SDC Compliance and Community Affairs, 1; SDC Large Bank Supervision, 1; SDC Midsize and Community Bank Supervision, 1; SDC Management and Chief Financial Officer, 1; SDC Economics, 1; SDC Chief Counsel, 1; SDC Enterprise Governance and Ombudsman, 1 | 9 | Deputy Comptroller (DC) for Supervision Risk Management, 1; DC for Thrift Special Supervision, 1; DC for Compliance Supervision, 1; DC for Large Bank Supervision, 4; DC for Operational Risk, 1; DC for Licensing, 1; DC for Strategic Management, 1; DC for Compliance Risk, 1; DC for International Banking, 2; DC for Regulatory Policy, 1; DC for Credit Risk, 1; DC for Market Risk, 1; DC for Economics and Policy Analysis, 1; DC for Risk Analysis, 1; DC for Midsize Bank Supervision, 1; Chief Risk Officer, 1; Deputy Chief Counsel, 2; DC for Public Affairs, 1; DC for Community Affairs, 1 | 24 | Special Counsel to Comptroller, 1; Senior Advisor to Comptroller, 1; Executive Assistant to the Comptroller, 1; Senior Advisor for Midsize and Community Bank Supervision, 1 | 4 | Chief Information Officer, 1 | 1 | Director for Litigation, 1; Director for Bank Activities and Structure, 1; Director for Enforcement and Compliance, 1; Director for Community and Consumer Law, 1; Director for Administrative and Internal Law, 1; Director for Legislative and Regulatory Affairs, 1; Director for Securities and Corporate Practices, 1; Executive Director of Office of Minority and Women Inclusion, 1 | 8 | Deputy Comptroller for Community Bank Supervision - Northeast , 1; Deputy Comptroller for Community Bank Supervision - Western, 1; Deputy Comptroller for Community Bank Supervision - Southern, 1; Deputy Comptroller for Community Bank Supervision -Central, 1 | 4 | Not applicable; covered under other categories., | | Not applicable; covered under other categories. , 0 | 0 | National Bank Examiner (Examiner-In-Charge), 4 | 4 | Charles Baumgardner | Approved | 2017-08-23 | Stephen Warren | Approved | 2017-08-23 | Laurence Brewer | 2017-09-19 |
| GRS6.1-0258-2016-0001 | April 25, 2017 | | 15 | RISK MANAGEMENT AGENCY | 258 | No | | ITEM 010, ITEM 011 | Agency-Wide | All agency email in all agency email accounts will be managed using GRS 6.1 items 010 and 011. The agency will not be using item 012. | Cutoff annually. | Transfer to NARA 15 years after cutoff. | The capstone approach will be applied to legacy email starting in 2011 when USDA and its components implemented ProofPoint. Prior to 2011, USDA applied a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled on a separate Request for Records Disposition Authority. | No | Organizational Chart attached | Erin Brando, erin.brando@rma.usda.gov, 816-926-7394 | | Administrator, 1 | 1 | Associate Administrators, 2 | 2 | Deputy Administrator for Product Management, 1; Deputy Administrator for Insurance Services, 1; Deputy Administrator for Compliance, 1 | 3 | Not applicable; no positions exist in this category, 0 | 0 | Chief Information Officer, 1; Chief Financial Officer, 1 | 2 | Civil Rights Director, 1; External Affairs Director, 1 | 2 | not applicable; no positions in this category, 0 | 0 | Chief of Staff to the Administrator, 1 | 1 | not applicable; no positions in this category, 0 | 0 | Senior Economist, 1; Senior Actuary, 1; Actuary, 1; Senior Underwriter, 1 | 4 | Erin Brando, Agency Records Officer | Approved | 2016-12-06 | Gregory L. Parham, Senior Agency Official | Approved | 2016-12-06 | Laurence Brewer | 2017-06-09 |
| GRS 6.1-0347-2017-0001 | 2017-08-02 | | 20 | Department of Navy, Naval Supply Systems Command | 0347 | No | | ITEM 010 | Component/Office | This submission is for record group 347. Forms for remaining DON record groups will be submitted separately. | Cutoff after personnel departure. | After cutoff, transfer unsubmitted emails or email accounts to Department of the Navy's official Electronic Records Management Application. Cut off begins after personnel departure.
Unclassified email: Transfer to the National Archives 15 years after cutoff.
Classified email: Transfer to the National Archives 25 years after cutoff after declassification review. | No legacy email exists for this agency, as traditional records management with a print-and-file policy was enforced prior to Capstone adoption. | Yes | https://www.navsup.navy.mil/site/public/hq/documents/navsup-enterprise-org-chart.pdf
| Maurice King; maurice.king@navy.mil; (703) 601-1102 | | Commander, Naval Supply Systems Command, 2 | 2 | Assistant Commander for Corporate Operations, 1; Assistant Commander for Enterprise Logistics Engineering, 1; Assistant Commander for Contracting, 1; Assistant Commander for Financial Management and Comptroller, 1; Assistant Commander for Supply Operations and Logistics Policy, 1 | 5 | Vice Commander of Naval Supply Systems Command, 1 | 1 | Not applicable; no positions in this category exist, 0 | 0 | Chief Executive Officer, Navy Exchange Command, 2 | 2 | Not applicable; no positions in this category exist, | | Commander, NAVSUP Global Logistics Support , 2; Commander, NAVSUP Weapon Systems Support, 2 | 4 | Chief Counsel, Office of the General Counsel, 1; Chief of Staff of Naval Supply Systems Command, 1 | 2 | Not applicable; no positions in this category exist, | | Vice Commander, NAVSUP GLS, 1; Vice Commander, NAVSUP WSS, 1; Vice Commander, NAVSUP HQ, 1; Deputy Commander for Reserve Affairs, 1 | 4 | Maurice A. King, DON Records Officer | Approved | 2017-07-27 | Robert W. Foster, DON CIO | Approved | 2017-07-27 | Laurence Brewer | 2017-12-05 |
| GRS 6.1-0305-2018-0001 | 2018-03-13 | | 14 | Department of Energy,, Bonneville Power Administration (BPA) | 0305 | No | | ITEM 010, ITEM 011 | Agency-Wide | All email not subject to Capstone is managed according to content by the Office of Record per BPA's Large Aggregate Flexible Schedule and Agency File Plan. | Cutoff will be annually by Fiscal Year | Transfer to NARA when 15 years old, in one-year blocks | BPA will be including legacy email for all items, dating back to approximately 2014. BPA's current electronic recordkeeping system ingests all existing email (including the potential for email content in .pst). Capstone emails ingested into the system will be managed according to the Capstone policy. | No | https://www.bpa.gov/news/pubs/GeneralPublications/gi-Organizational-Chart.pdf | Rachel Lynn Hull, rlhull@bpa.gov, 503-230-5241 | | Administrator and Chief Executive Officer, 1 | 1 | Not applicable; no positions in this category, | | Deputy Administrator, 1 | 1 | Executive Officer, 1 | 1 | Chief Operating Officer, 1; Chief Administrative Officer, 1; Chief Financial Officer, 1; Chief Information Officer, 1 | 4 | Not applicable; no positions in this category, | | Not applicable; no positions in this category, | | Executive Vice President and General Counsel, 1; Executive Vice President of Compliance, Audit, Risk and EEO, 1; Senior Policy Advisor, 1 | 3 | Not applicable; no positions in this category, | | Executive Officer for Deputy Administrator, 1; Executive Officer for Chief Operating Officer, 1; Executive Officer for Chief Administrative Officer, 1; Executive Officer for Chief Financial Officer, 1 | 4 | Rachel Lynn Hull | Approved | 2018-09-07 | Administrator and CEO, Elliot E. Mainzer | Approved | 2018-09-21 | Laurence Brewer | 2018-10-24 |