Capstone GRS

Number	Received Date	Total Accounts	Name of Agency to Which this Form Applies	Record Group Number	Superseding a Previous Submission	GRS 6.1 Item(s) Proposed for Use	Implementation Scope for this Submission	Additional Scope Comments	Cutoff Instructions	Transfer Instructions	Legacy Email Scope	Classified Accounts	URL to Agency Organization Chart	Contact Information for Agency Records Officer	Category 1 Position Title/Role and Number of Accounts	Category 1 Total Accounts	Category 2 Position Title/Role and Number of Accounts	Category 2 Total Accounts	Category 3 Position Title/Role and Number of Accounts	Category 3 Total Accounts	Category 4 Position Title/Role and Number of Accounts	Category 4 Total Accounts	Category 5 Position Title/Role and Number of Accounts	Category 5 Total Accounts	Category 6 Position Title/Role and Number of Accounts	Category 6 Total Accounts	Category 7 Position Title/Role and Number of Accounts	Category 8 Position Title/Role and Number of Accounts	Category 8 Total Accounts	Category 9 Position Title/Role and Number of Accounts	Category 9 Total Accounts	Category 10 Position Title/Role and Number of Accounts	Agency Records Officer	Agency Records Officer Approval	Agency Records Officer Approval Date	Senior Agency Official	Senior Agency Official Approval	Senior Agency Official Approval Date	Chief Records Officer for the U.S.	Chief Records Officer for the U.S. Approval Date
GRS6.1-0145-2017-0001	2017-01-01	23	USDA Farm Service Agency	0145	No	ITEM 010, ITEM 011		All agency email in all accounts will be managed using GRS6.1 items 010 and 011.	Cutoff annually	Transfer to NARA 15 years after cutoff.	The Capstone approach will be applied to legacy email starting in 2011 when USDA and its components implemented ProofPoint. Prior to 2011, USDA applied a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Disposal Authority.		Organizational Chart attached.	Keith A. Holden, Keith.Holden@wdc.usda.gov, 202-772-9137	Administrator of the Farm Service Agency, 1	1	Associate Administrator for Policy and Programs, 1; Associate Administrator for Operations and Management, 1	2	Deputy Administrator for Farm Programs, 1; Deputy Administrator for Farm Loan Programs, 1; Deputy Administrator for Commodity Operations, 1; Deputy Administrator for Field Operations, 1; Deputy Administrator for Management, 1	5	Senior Advisor to the Adminintrator, 1; Senior Policy Advisor to the Administrator, 1; Confidential Assistant to the Administrator, 1	3	Chief Information Officer, 1; Chief Financial Officer, 1	2	Director, Development and Economic Enhancement Divison, 1; Director, Loan Making Division, 1; Director, Loan Servicing and Property Management Division, 1; Director, Office of Outreach and Assistance for Socially Disadvantaged Farmers and Ranchers, 1; Director, Commodity Operations Division, 1; Director, Office of External Affairs, 1; Director, Office of Civil Rights, 1; Director, Office of Business and Program Integration, 1; Director, Economic Policy and Analysis Staff, 1	9	Not applicable; no positions in this category, 0	Chief of Staff, 1	1	Not applicable; no position in this category, 0	0	Not applicable; no position in this category, 0	Keith A. Holden	Approved	Apr 4, 2016	Dr. Gregory Parham	Approved	Apr 4, 2016	Laurence Brewer	2017-06-09
GRS 6.1-0166-2019-0001	2019-05-02	42	Foreign Agricultural Service	0166	No	ITEM 010, ITEM 011	Agency-Wide	All agency email in all agency email accounts will be managed using GRS 6.1 items 010 and 011. The agency will not be using item 012.	Cutoff will be annual.	Transfer when 15 years old.	The capstone approach will be applied to legacy email starting in 2011 when USDA and its components implemented Proof Point. Prior to 2011, USDA employed a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Disposition Authority.	No	See attached.	Keith A. Holden, Keith.Holden@wdc.usda.gov, 202-772-9137	Administrator, 1	1	Associate Administrator, General Sales Manager, 1; Associate Administrator, Policy, 1	2	Deputy Administrator, Office of Agreements and Scientific Affairs, 1; Deputy Administrator, Office of Capacity Building and Development, 1; Deputy Administrator, Office of Country and Regional Affairs, 1; Deputy Administrator, Office of Foreign Service Operations, 1; Deputy Administrator, Office of Global Analysis, 1; Deputy Administrator, Office of Trade Programs, 1	6	Not applicable; no positions in this category exist, 0	0	Chief Operating Officer, 1; Chief Information Officer, 1; Chief Financial Officer, 1	3	Director, Global Commodity Analysis Division, 1; Director, Global Policy Analysis Division, 1; Director, International Production Assessment Division, 1; Director, Plant Division, 1; Director, Animal Division, 1; Director, Processed Products & Technical Regulation Division, 1; Director, Bilateral Agreements & Enforcement Division , 1; Director, International Regulations & Standards Division, 1; Director, New Technologies & Production Methods Division, 1; Director, Multilateral Affairs Division, 1; Director, Western Hemisphere Division, 1; Director, Asia Division, 1; Director, Europe, Africa, and Middle East Division , 1; Director, Credit Program Division, 1; Director, Import Policies & Export Reporting Division, 1; Director, Trade Services Staff, 1; Director, Cooperator Program Division, 1; Director, Program Operation Division, 1; Director, Trade & Scientific Capacity Building Division, 1; Director, Policy Coordination & Planning Staff, 1; Director, Trade & Scientific Exchanges Division, 1; Director, Development Resources & Disaster Assistance Division, 1; Director, Food Assistance Division, 1; Director, International Service Division, 1; Director, International Operations Division, 1; Director, Planning & Global Resources Staff, 1; Director, Representation, Foreign Visitors, and Protocol, 1; Director, Legislative Affairs, 1; Director, Public Affairs and Executive Correspondence Staff, 1	29	Not applicable; no positions in this category exist, 0	Chief of Staff, 1	1	Not applicable; no positions in this category exist., 0	0	Not applicable; no positions in this category exist., 0	Keith Holden	Approved	2019-03-20	Don Bice	Approved	2019-05-01	Laurence Brewer	2019-07-22
GRS 6.1-0161-2017-0001	April 13, 2017	7	USDA Commodity Credit Corporation	0161	No	ITEM 010, ITEM 011	Agency-Wide	All agency email in all agency email accounts will be managed using GRS 6.1 items 010 and 011. The agency will not be using item 012	Cut off annually.	Transfer to NARA 15 years after cutoff.	The capstone approach will be applied to all legacy email starting in 2011 when USDA and its components implemented ProofPoint. Prior to 2011, USDA employed a print and file policy to email. Extant legacy email prior to 2011 is inaccessible and will be scheduled for disposal on a separate Request for Records Disposition Authority.	No	Organization Chart attached	Keith A. Holden, Keith.Holden@wdc.usda.gov, 202-772-9137	President of the Corporation, 1	1	Chairperson of the Board of Directors, 1	1	Vice Chairperson of the Board of Directors, 1; Vice President of the Corporation, 1	2	General Counsel and Advisor to the Board of Directors, 1	1	Chief Financial Officer, 1	1	Not applicable; no positions exist in this category, 0	0	Not applicable; no positions exist in this category, 0	General Counsel, 1	1	Not applicable, no position in this category,		Not applicable, no position in this category (see Category 4), 0	Keith A. Holden	Approved	Apr 4, 2016	Dr. Gregory Parham	Approved	Dec 30, 2016	Laurence Brewer	2017-06-09